Executive Assistant

Executive Assistant

Salary : £30k basic plus bonus, pension, generous holiday allowance

Office based : Dudley

The Executive Assistant will provide high-level administrative support to senior leadership team. This role requires excellent organisational skills, a keen attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will be proactive, resourceful, and able to handle confidential information with discretion.

Key Responsibilities:

• Administrative Support: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare agendas, briefing materials, and minutes for meetings.
• Communication: Serve as the primary point of contact between the executive office and internal/external stakeholders. Draft and edit correspondence, reports, and presentations.
• Project Management: Assist in the planning and execution of special projects and initiatives. Track progress and provide regular updates to the executive team.
• Event Coordination: Organise and coordinate executive events, meetings, and conferences. Handle logistics, invitations, and follow-ups.
• Data Management: Maintain and organise files, records, and databases. Ensure data accuracy and confidentiality.
• Financial Tasks: Process expense reports, manage budgets, and handle invoicing. Assist with financial planning and analysis as needed.
• Office Management: Oversee the general office environment, including supplies inventory, equipment maintenance, lunch ordering and space management.

Qualifications:

• Experience: Experience as an Executive Assistant or in a similar role supporting senior executives.
• Skills:
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time management abilities.
• Strong problem-solving skills and attention to detail.

Key Competencies:

• Proactivity: Anticipate needs and take initiative to address them.
• Adaptability: Ability to adapt to changing priorities and work well under pressure.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Interpersonal Skills: Build and maintain strong working relationships with internal and external stakeholders.
• Multitasking: Manage multiple tasks and projects simultaneously with high efficiency.

Working Conditions:

• Primarily office-based with occasional travel as required.
• Flexibility to work outside standard business hours when necessary.