Bid Manager

Ocean City Bids is a consulting organisation that works with clients nationally to support bid and tender and other commercial activities. Established in 2023, we have seen huge demand for our services, with our clients placing a great emphasis on the level of customer service, support and expertise we provide.

We are an organisation built by bid experts, with extensive experience in supporting our clients across a range of industries, and with a proven track-record in elevating the bid experience and success of bid activities.

Joining Ocean City Bids as a Bid Manager offers a wealth of benefits that extend beyond the standard employment package. Our commitment to excellence means you'll be at the forefront of bid management best practice, constantly refining your skills and staying ahead of industry trends. The role offers significant autonomy, allowing you to take ownership of projects and drive results, whilst being supported by a team of seasoned bid professionals.

We foster a culture of continuous learning and development, providing access to cutting-edge tools and technologies that enhance bid management processes. The remote working arrangement, coupled with the flexibility to engage with our client in Skipton, offers an ideal work-life balance. As a growing company, there are ample opportunities for career progression and the chance to make a tangible impact on our clients' success. By joining Ocean City Bids, you're embarking on a rewarding career path that combines professional growth, work satisfaction, and the excitement of contributing to winning strategies in a fast-paced, ever-evolving field.

Job Scope:

We are seeking a highly organised and detail-oriented Bid Manager to join our growing team. The Bid Manager will be assigned to manage all bid activity on behalf of a key client, and whilst the role is to work remotely, attendance at our clients’ offices in Skipton, North Yorkshire on an as/when needed or at least 1 day per week basis is preferred.

The Bid Manager will be responsible for managing the entire bid lifecycle, from initial opportunity identification through to contract award on behalf of our client and requires a strong ability to communicate and coordinate client stakeholders and subject matter experts to support all bid activities.

This role requires someone with excellent project management, communication, and writing skills, who can work independently to deliver compelling, high-quality bid proposals on time and within scope.

The ideal candidate will have experience in managing bids for healthcare and recruitment services, working with cross-functional teams, and delivering winning strategies for both private and public sector bids.

Key Responsibilities

• Bid Management: Lead and coordinate the entire bid process, ensuring that all milestones are met and bids are completed on time.
• Bid Strategy: Develop and implement bid strategies, working closely with sales, business development, operational and management teams to align bids and tenders with company goals and client requirements.
• Content Development: Write, edit, compile and maintain high-quality, persuasive bid responses and library content, ensuring that content is tailored to specific needs of each bid and incorporates win themes.
• Cross-functional Collaboration: Work with subject matter experts, operational teams, legal, finance, and other departments to gather necessary information and approvals for each bid.
• Compliance: Ensure all bids meet the technical, legal, and regulatory requirements, including any client-specific guidelines or templates.
• Risk Management: Identify and mitigate risks associated with bid submissions, including commercial risks, contract terms, and resource allocation.
• Costing and Pricing: Work closely with finance and pricing teams to develop competitive and commercially sound, compliant pricing models for bids.
• Client Communication: Serve as the primary point of contact for the client during the bid process, managing questions, clarifications, and presentations to support win strategies.
• Post-Bid Analysis: Conduct post-bid debriefs and analysis to continuously improve the bid management process and increase win rates.
• Bid Documentation: Maintain a library of bid documents, templates, and content for future use, ensuring that all documentation is up to date.

Key Skills and Competencies

• Strong project management and organizational skills, with the ability to manage multiple bids simultaneously.
• Exceptional written and verbal communication skills.
• Ability to work under pressure and meet tight deadlines.
• Analytical and strategic thinking with strong problem-solving skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), bid management software, and CRM systems.
• Ability to collaborate effectively with cross-functional teams in a remote environment.

Qualifications and Experience

• Minimum of 3-5 years of experience in bid management, proposal writing, or a related role.
• Experience managing complex bids in both the public and private sectors.
• Familiarity with procurement processes, ITTs, RFPs, RFIs, and RFQs.
• APMP certification (preferred but not mandatory).