Part Time Office Administrator

Company Profile

A friendly dynamic firm in Haywards Heath is recruiting a part time office administrator who will have the opportunity to manage and work alongside the team.

TaxAssist Accountants are a national network of accountants across the UK delivering accounting & tax services to independent business owners. TaxAssist Accountants is a Top 25 ranked accounting firm in the ULK (Accountancy Age industry rakings 2021).

Salary - £11,500 pa

Job Summary

The Office Administrator is responsible for overseeing daily administrative and operational tasks to ensure the office is well organised maintains a high- quality working environment.

Responsibilities

· Part-Time Schedule: Working 2 days a week for 15 hours, with the potential for a full-time position as the role develops;

· Operational Oversight: Hold primary responsibility for managing and ensuring all office operational services are executed effectively.

· Office Maintenance: Oversee all aspects of office management, including handling confidential waste, maintaining cleanliness, and ensuring fire safety compliance.

· Service Quality: Ensure that team-provided services, such as meeting room management and reception, align with the firm's high standards.

· Client Management: Coordinate and manage clients hosted in the office, ensuring a welcoming and professional experience.

· Versatile Skill Set: The ideal candidate will have some bookkeeping knowledge, as well as organisational, technical, and interpersonal skills.

· Data Management: Promptly load client data into the systems to maintain data accuracy and security.

· Hospitality: Prepare refreshments for meetings and visitors to enhance the overall customer experience.

· Supply Procurement: Order stationery and stock management

· Meeting Organisation: Organise meetings, take basic minutes and ensuring completion of notes and follow- up reminders

· Data Handling: Input basic data and demonstrate numerical proficiency using company software.

· Document Management: Scanning / printing documents

· Point of Contact: Act as the primary point of contact for all office-related needs, emphasizing strong interpersonal skills.

· Communication: answering the phone, sending emails to clients and effectively taking messages

· Ad-hoc duties

Skills / Competencies

· Ideal candidate must be proficient in English, Italian or Polish languages

· A self-starter / proactive approach

· Familiar with MS packages - Excel word and MS Office

· The ideal candidate should be an all-rounder capable of handling a diverse range of responsibilities.

· The ideal candidate who can work autonomously but also a good team player

· High level of attention to detail

· Planning and organising - excellent time management, organisational and prioritisation skills

· Be numerate and demonstrate excellent written and verbal communication

· Training will be provided.

Benefits:

· Attend company events

· Opportunity for flexi hours

· Day off on birthday

· Study support AAT qualifications

Location: Haywards Heath, GB

Posted Date: 9/22/2024