Executive Director of Administration and Chief of Staff (EDACOS)

*Executive Director of Administration and Chief of Staff (EDACOS)

Oregon State University*

*Department*: Vice Provost Univ Info & Tech (JIS)
*Appointment Type:* Professional Faculty
*Job Location:* Corvallis
*Recommended Full-Time Salary Range:* $145,000 - $175,000

*Job Summary:*
*University Information Technology is seeking an Executive Director of Administration & Chief of Staff (EDACOS). This is a full-time (1.00 FTE),12-month, professional faculty position.*

Reporting to the Vice Provost & Chief Information Officer (CIO), the UIT Executive Director of Administration and Chief of Staff (EDACOS) is a dynamic and strategic leader within the Office of the CIO. This role demands a strong, decisive individual with proven experience in talent management and a relentless drive to achieve results. As a key proponent of the ‘art of possibilities,’ this role is also crucial for the CIO’s ambition to remain at the forefront of educational excellence and innovation.


As a key thought partner to the CIO, the EDACOS will develop and maintain close working relationships with the CIO and stakeholders, both internal and external to UIT including UIT’s HR Strategic Partner to advance all priorities and initiatives. The EDACOS reports directly to the CIO and serves as the primary contact on all matters involving the Office of the CIO.


The EDACOS will support daily, mid-term, and long-term activities and programs that advance the CIO’s agenda, ensuring that goals and objectives are consistently met. This role requires adaptability as priority areas evolve over time. The EDACOS will build and maintain strong relationships with the CIO Executive Team and respond to time-sensitive and urgent situations, requiring 24/7 availability during crises. This position will be responsible for developing and overseeing the management of the UIT $XXM budget. Balancing daily tasks with a broader portfolio of project work is essential.


As a member of the CIO Executive Team, the EDACOS will oversee the annual IT Roadmap, IT Talent Development & Management, program project portfolio, and financial and human resource planning and allocations. The EDACOS will have the authority and responsibility for effective planning and execution of IT strategies, managing human and fiscal resources, fostering business relationships, ensuring excellent customer service, and maintaining intra- and inter-institutional relationships.


A critical aspect of this role is leveraging data to drive decisions. The EDACOS will establish key performance indicators, develop and maintain executive-level reports and dashboards, and use data analytics to provide visibility into the IT department’s performance and inform strategic adjustments.


This role is crucial in ensuring that IT talent is continuously growing in skills and capabilities, and that the UIT portfolio of activities is effectively and efficiently aligned with OSU IT strategies. The ideal candidate will be a proactive leader with a strong track record of managing talent, proven record of managing resources (including human and financial), driving organizational success, fostering collaborative relationships across the institution, and making data-driven decisions.


In this role, EDACOS will also have direct responsibility for spearheading the strategy and execution of talent optimization in the wake of a comprehensive digital and business process transformation. This pivotal role will collaborate closely with University HR and University IT leaders to redefine the IT workforce landscape, considering the implications of artificial intelligence, competitive alternative knowledge paths, escalating personnel costs, and transformative digital and business processes.


The incumbent will be instrumental in reimagining and reshaping a dynamic, ever evolving, and highly productive workforce that breaks away from traditional norms. Leveraging IT and our large administrative modernization program (AMP) impacted positions as a test-bed, this role will pioneer innovative organizational structures and foster a culture of continuous growth and possibility and help OSU design the future IT workforce as a highly engaged, productive and well-balanced team.


UIT has a deep commitment to and belief in the strength and value of diversity, equity, and inclusion, both throughout our team and as an intentional and active practice to advance the vision, mission and strategic efforts of the entire university. As a member of the UIT community, the person in this position is expected to foster and promote the values of diversity, equity, and inclusion and demonstrate a commitment to inclusive excellence in their work. Please note all UIT team members are expected to meet the following commitments:


UIT commits to deliver data as a strategic working asset and to enable data informed decision making across OSU. UIT leaders and staff lead by example and use data to inform decision making at all levels in the organization. Persons in technology roles are also expected to design systems with data portability in mind and work within enterprise architecture and privacy guidelines.


UIT commits to and believes in the strength and value of diversity, equity, inclusion, and access (DEIA) both throughout our team and as an intentional and active practice to advance the vision, mission, and strategic efforts of the entire university. As a member of the UIT community, the person in this position is expected to foster and promote the values of DEIA and demonstrate a commitment to inclusive excellence in their work.


Proactively securing and protecting OSU’s digital assets and information systems are crucial to our missions of teaching and learning, research, and extension and engagement. All OSU IT professionals are directly responsible for providing high quality and secure IT systems and services. Persons in technology roles are expected to be responsive to security related actions and requirements and to collaborate to find secure ways to support the OSU community.

*Why OSU?*
*Working for Oregon State University is so much more than a job!*

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

*FACTS:*

*•* Top 1.4% university in the world
*• *More research funding than all public universities in Oregon combined
*• *1 of 3 land, sea, space and sun grant universities in the U.S.
*•* 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
*•* 7 [cultural resource centers](https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
*•* 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
*• *35k+ students including more than 2.3k international students and 10k students of color
*• *217k+ alumni worldwide
*•* For more interesting facts about OSU visit: [https://oregonstate.edu/about](https://oregonstate.edu/about)

*Locations:*

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

*Total Rewards Package:
*
Oregon State University offers a [comprehensive benefits package](https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
*•* Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
*• *Free confidential mental health and emotional support services, and counseling resources.
*• *Retirement savings paid by the university.
*•* A generous paid leave package, including holidays, vacation and sick leave.
*•* Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
*• *Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the [Benefits Calculator](https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU.

*Key Responsibilities*
*Strategic Planning & IT Roadmap (40%)*


*Provide Leadership for the Office of the CIO (30%)*


*Improve UIT Operational Effectiveness (25%)*


*Other Duties as assigned (5%)*

*What You Will Need*

* A bachelor’s degree in a relevant area or similar qualification or at least 5 years of equivalent knowledge and skills developed through professional experience.
* At least 5 years of progressive leadership experience in IT management, strategic planning, and/or talent management.
* Proven experience in developing and executing strategic plans and IT roadmaps.
* Experience in workforce management, including talent planning, development, upskilling, and alignment with strategic goals.
* Demonstrated experience in budget development and financial planning.
* Strong background in stakeholder engagement and collaboration across departments.
* Experience working in higher education providing vision/strategy at a senior level.
* Strong leadership and team management skills, with the ability to mentor and guide staff.
* Exceptional communication and interpersonal skills, with the ability to represent the CIO’s interests effectively.
* Demonstrable commitment to promoting and enhancing diversity that involves actively promoting equity and inclusion in all aspects of organizational culture and decision-making processes.
* High level of integrity and professionalism, with a commitment to fostering a collaborative and high-performing team culture.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

*What We Would Like You to Have *

* 10 years’ experience in program management, finance, or human resources.
* Master’s degree in a relevant area.
* Talent Management, or human resource certification
* Proficiency in developing and managing performance metrics and KPIs.
* Ability to manage multiple priorities and adapt to changing priorities.
* Strong analytical skills to evaluate the impact of AI, market competition, and financial considerations on IT staffing models and job design.

*Working Conditions / Work Schedule*
Working Conditions / Work Schedule This position may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.

* Special Instructions to Applicants*
When applying you will be required to attach the following electronic documents:


1) A resume/CV; and


2) A cover letter indicating how your qualifications and experience have prepared you for this position.


You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.


For additional information please contact: Alisha Brucker at alisha.brucker@oregonstate.edu

The anticipated starting salary will be $145,000 – $175,000

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.


OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our [Background Checks](https://hr.oregonstate.edu/careers/background-checks) website including the [for candidates](https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [employee.relations@oregonstate.edu](mailto:employee.relations@oregonstate.edu).

*To apply, please visit: [https://jobs.oregonstate.edu/postings/159414](https://apptrkr.com/5663095)*







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Location: Corvallis, OR, US

Posted Date: 9/25/2024