Administrative Assistant

Significant activities

• collect the documents necessary for on-site interventions (HSE and electrical accreditations, GMP training, declaration of posted workers for example) and their correlation with the work to be carried out

• collect and transmit the documents necessary for the establishment of the Prevention Plan (PDP)

• ensure that the service provider is aware of the Prevention Plan

• Collect maintenance and qualification protocols and check their version with the work to be carried out

• ensure that service providers are aware of the company's QHSE instructions and procedures

and ensure the registration of

• Welcoming external service providers to the client's site in compliance with QHSE rules

• Ensure the existence of work permits and verify their compliance

• Receive the work from a documentary point of view

• Fill in the supplier monitoring database and ensure that it is regularly updated

• facilitate the progress of the service by monitoring the receipt/shipment of related parts and equipment

with the intervention

• Be the technical interface with service providers by reporting technical elements on breakdowns

Met

• Alert the Regional Manager and/or QHSE site in the event of an anomaly

Responsibilities and Scope for Action

• Compliance with existing QHSE procedures

• Be the service provider's referent during the intervention

• Guarantee the performance of the services in accordance with the order issued by the Client(s) Manager

• Guarantees compliance with QHSE rules during the intervention

• Ensures proper administrative maintenance of services and related records

• Regular communication with the Client Manager(s) to keep him informed of the progress of the services

• On-site representation of the Company

• Proposal for improvement of procedures

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite
• Must have driver's license and car