Administrative Assistant

Location: On site (no scope for remote or hybrid working)

Hours: 0.5 FTE

Salary: £25,748 - £26,638 per annum (pro rata for part-time)

Responsible for acting as the first point of contact for queries and providing administrative support to the Finance Division.

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

The Finance Division supports the academic, research and administrative community at the University providing sound financial advice and timely information with a range of support services including financial operations, financial reporting, financial support and professional services.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

1. An excellent contributory pension scheme
2. 38 days annual leave
3. A comprehensive range of childcare services
4. Family leave schemes
5. Cycle loan scheme
6. Discounted bus travel and Season Ticket travel loans
7. Membership to a variety of social and sports clubs
8. A welcoming and diverse community

About the Role

Reporting to the Deputy Head of Administration, you will be joining a small administrative team as the first point of contact for queries from members of the wider Finance Division. You will respond to and resolve straight forward queries and redirect more complex queries to other members of the team as appropriate. Queries may be received either in person or by email.

You will be responsible for the general tidiness and organisation of the office and kitchen spaces including ensuring good availability of milk and other supplies.

We welcome applications from all sections of the community.

You will be based in the Oxford University Press (OUP) offices in Great Clarendon Street, Oxford for 5 mornings per week. There is no scope for remote or hybrid working.

About You

You should have some experience of customer service with the ability to work as part of a team in an office environment.

You should have the ability to use your own initiative and be able to communicate effectively either to resolve straight forward issues or to escalate more complex queries.

You should also have experience of using Microsoft Word, Excel, Powerpoint, Outlook and a range of other systems and platforms, ensuring attention to detail at all times.

Application Process

You will be required to upload a supporting statement, CV and the details of two referees as part of your online application.

The closing date for applications is 12 noon on Monday 14 October 2024

Interviews will take place during week commencing Monday 21 October 2024 and will be in person.

Committed to equality and valuing diversity