HR Administrator and Office Manager

At MedialakeAI, we understand that our greatest asset is our talented team. As a rapidly growing player in the content data management industry, we are committed to creating an environment where innovation flourishes and employees thrive. We’re on the lookout for an engaging and proactive HR Administrator and Office Manager who can wear multiple hats and support our vibrant team culture.

As the HR Administrator and Office Manager, you will be the heartbeat of our organisation, ensuring our office runs smoothly and effectively while taking a lead role in optimising our human resource practices. You’ll be tasked with enhancing employee experiences and supporting hiring processes from the ground up. Your contribution will resonate through our entire team, ensuring that we cultivate a positive and productive workplace.

RESPONSIBILITIES:

• Serve as the first point of contact for employee inquiries, guiding them with expertise and empathy
• Manage end-to-end recruitment processes, from job posting to onboarding and offboarding.
• Oversee employee records and ensure all HR documentation is up to date.

• Implement HR policies and procedures to ensure compliance and optimise organisational effectiveness
• Support the Chief People Officer in producing a range of HR documents and correspondence e.g. variation to contract letters, maternity and paternity leave entitlements, confirmation of passing probation, etc.
• Support payroll and benefits administration, ensuring accuracy and timeliness.
• Benefits administration
• Organise company events and team-building activities to foster a collaborative work environment. Source venues and organising company events such as Christmas party, Summer Sports Day and Company Meetings.
• Maintain a well-organised office space that promotes productivity and well-being. This includes organising breakfast and weekly purchase of snacks + office supplies and organisation.
• Responsible for administration of IT management systems being, this includes providing configuration, training and troubleshooting, including backup, security management, user account management, user guidance and applications support.
• Compliance and Safety: Maintain compliance with health, safety and fire regulations.
  
  
  
  

Requirements

• Proven experience in HR administration or office management.
• Strong understanding of HR practices and employment laws.
• Excellent interpersonal and communication skills that foster a positive company culture.
• Organisational skills that ensure nothing falls through the cracks, even in a fast-paced environment.
• Proficiency in HRIS software, Hibob and Gusto is a bonus.
• Proficiency in HRIS recruitment softwares, workable is a bonus.
• A proactive attitude with the ability to handle multiple tasks and be adaptable.
• A passion for creating an outstanding employee experience.
• Tech-savvy: you will be managing multiple softwares like: G Suite, Slack and Kandji

BONUS POINTS:

• Experience in a tech or startup environment.
• Knowledge of employee engagement strategies.
• CIPD Certification
• Love technology and fell comfortable with tech tools

Benefits

• Vitality Health Insurance
• Eyecare: Specsavers Vouchers
• Paid Time Off: 25 days per year
• Nest Pension Plan
• Flexible Working Arrangement: Embrace the Best of Both Worlds!
• Indulge in complimentary snacks, refreshing drinks, and delightful breakfasts at our charming office located near the vibrant Carnaby Street.
• Exciting company and team offsites - creating a tight-knit work environment
• Cycle To Work Scheme
• Endless Opportunities for Growth
• Love Electric Car Scheme
• Employee discounts
• Rewards
• Lucrative Bonus Scheme
• Paid Volunteering Days

***We are not able to offer any sponsorship for this position