Administrative Assistant - Occupational Health and Safety - Temporary full-time 2024-9986

Classification: Temporary Full-time (until approx. October 2025) Summary of Duties • Act as primary contact for Occupational Health & Safety Department • Triages patients and phone calls to determine urgency/sensitivity of issues and respond according to established guidelines • Maintain confidential medical records and documents for all SHSC, ACMS, ICES, etc. • Act as administrative assistant for department and OHS Physician. • Track and maintain inventory of medical supplies, purchases, leases, equipment, stationery, laundry, subscriptions, and daily log sheets. • Receive, sort, and redirect mail, faxes, courier – review to ensure it is forwarded to responsible area • Coordinates the booking process for new employee health reviews and the creation of departmental electronic & paper files for new employees. • Assist Occupational Health staff with maintenance of routine reports, forms, data and collection tools as directed. • Receives, reviews and prioritizes complaints, hazard reports and incident investigations for the Safety and Nursing staff. • Participates in the maintenance of the departmental intranet website • Regularly files employee records Qualifications/Skills: • Post-secondary Medical Secretary Certificate required . Other college diploma combined with significant related medical secretarial experience may be considered as acceptable alternative. • Good team player • Significant recent related administrative assistant experience in a clinical/medical setting. • Demonstrated proficiency with data entry and medical terminology required • Demonstrated excellent written and oral communication skills. • Superior time management, organizational skills, accuracy and attention to detail required • Proficient with MS Excel, Word, and Outlook required. Familiarity with Parklane an asset

Location: Toronto, CA

Posted Date: 10/2/2024