Executive Assistant

We are recruiting for an experienced Executive Assistant to join a premium skincare/beauty brand on a 3 - 6 month temporary contract, supporting the General Manager. The working hours will either be 2 full days or 3 mornings a week (at least 1 day/morning in the office and the rest WFH).

Key Responsibilities

• Managing GM's inbox; reading, prioritising, replying on behalf, drafting or editing correspondence. This will involve the handling of private and sensitive information.
• Proactive diary management, prioritising necessary meetings, gatekeeper of diaries, reorganising schedules to ensure best use of time, booking travel and accommodation and being the first point of contact..
• Ensuring that the GM meets any actions or tasks that they are committed to - i.e. commentary for board meetings, actions from previous Boards, preparing and delivering presentations
• Supporting on the creating of any documentation, presentations, slide decks, schedules/itineraries when required
• Assist with management information analytics for weekly and monthly reporting to the Board.
• Light personal tasks to include overseeing expenses or personal bookings for GM
• Adhoc admin support for Senior Management Team where required; DocuSign templates, technical assistance, meeting room/office assistance, overseeing expenses.
• Taking minutes and actions in SMT meetings, following up to ensure completion, circulating agenda beforehand.
• Escalation point for widescale issues or complaints
• Maintain accurate and up-to-date records of all expenses related to GM
• Liaison with the bank, legal professionals re private and sensitive C Suite information

Requirements and Skills

• Ideally 5+ years’ experience as a Senior EA supporting a GM
• Attitude: you will be positive, solutions-driven, a natural negotiator, and be able to proactively handle situations
• Communication skills; articulate, with the ability to build relationships with key stakeholders and suppliers
• Previous experience working with sensitive and confidential information.
• Ability to multi-task and work well under pressure and across international time zones.
• A strong decision maker.