Human Resources Coordinator

Your new company Reporting to the Head of People and Culture, this dynamic role supports both the People & Culture team and Office Services at the Calgary office. As the People, Culture, and Office Experience Coordinator, you will often be the first point of contact for new employees and visitors, playing a crucial role in embodying and promoting our company culture. It is a 12 Month Contract (potential extension to 18 months or permanent based on performance and business needs) Your new role Key HR Responsibilities: Complete new employee onboarding: Prepare and send onboarding packages Initiate onboarding plans Enter new hires into HRIS and payroll systems Enroll new hires in group benefits Ensure all onboarding tasks are completed Monitor the People & Culture email inbox and respond or escalate as needed Prepare employee verification letters Calculate PTO balances for new hires and departing employees Track and file approved time-off requests Update annual holiday and PTO calendar Support recruitment: Post-job openings, screen applications, Arrange interviews, Conduct reference and background checks Process employee referral rewards Prepare offer packages Maintain digital employee files Organize and manage HR folders Track and administer service awards Create and update templates for the People & Culture team Assist with employee offboarding tasks Provide backup coverage for P&C team members as needed Perform other HR duties as assigned Key Office Services Responsibilities: Provide support, training, and backup coverage for the Receptionist Assist the Calgary Social Committee with event planning and bookings Maintain office space, common areas, supply rooms, and meeting rooms Ensure office setup for new employees Submit and monitor building service requests, escalating recurring issues Liaise with vendors and the landlord for office supplies, furniture, equipment, and maintenance Perform quality checks for cleaning and other services, following up as needed Review and verify facilities or office service-related invoices Coordinate office moves Act as the key contact for sub-lease tenants regarding their leased space Liaise with commercial real estate specialists for leasing vacant space Ensure compliance with Alberta OHS regulations and maintain required Health & Safety standards Assign and train fire wardens for emergency evacuations Ensure availability and maintenance of safety supplies and devices Perform other office service duties as needed What you'll need to succeed 3 years of experience in customer service, HR, payroll, or administration Excellent oral and written communication skills Strong customer service orientation and ability to anticipate needs Attention to detail and confidentiality Strong organizational and time-management skills Proficiency in Microsoft Office and ability to learn new software quickly Ability to thrive in a fast-paced, global, service-oriented environment while handling multiple responsibilities SAP SuccessFactors experience desired, with an expectation and willingness to train as a Subject-Matter Expert (SME) for the system. What you'll get in return A competitive salary A performance-based bonus program Learning and development opportunities RRSP contributions Top of the line medical and dental benefits, including a health spending account 20 days of vacation per year plus flex days Quarterly wellness days Choice of transit pass or underground parking On-site fitness room Car wash Cafeteria and complimentary barista-style coffee and more A hybrid work model, with a minimum of four days per week in the office and flexibility to work one day per week from home.

Location: Calgary, CA

Posted Date: 10/5/2024