Office Manager

Working at BIMBox

Our Culture

We pride ourselves on delivering exceptional service through our knowledgeable and experienced team. At BIMBox, all our colleagues are trained to the highest standards, ensuring a market-leading level of professional service for our clients.

We find it second nature to incorporate friendly and professional values into the business. We have a strong team culture, and our honest and down-to-earth attitude is an approach that has served us well.

We are passionately curious about Digital Construction, if there is a better way to deliver projects, we’ll be there first. We are open and honest and create unique partnerships. Collaboration is always at the heart of everything we do, driving us to plan, build, and deliver high-performing projects.

We believe in honest, straightforward business ethics. With a strong culture of solidarity and harmony, we make customer service our top priority, striving to deliver the best possible experience to every client.

Our Values

• Collaborate – Help each other, be supportive, reliable and share knowledge

• Be Inquisitive – Want to learn and be excited to take on new challenges

• Clarity – Use clear and accurate communication

• Show Humility – Egos are left at the door, be friendly and be humble

• Take Pride – Care about what you do and always look to improve

• Get Involved – Be enthusiastic and an active team player

• Be Present – Prepared, responsible and ready to contribute

• Be Respectful – For each other, the business and its clients

Company Benefits

Benefits

· A competitive salary

· A generous bonus scheme

· Private Healthcare

· Company pension

· Structured training programme

· Regular social events

· Cycle to work scheme

The role will be based in Manchester city centre. Our office is in a fantastic new building close to all public transport links and includes an garden rooftop and on-site gym amongst its range of amenities.

Why Should You Apply?

· Award winning consultancy

· Work on some of the most exciting projects around the globe

· Build your career across sectors and project types

· Be part of a fast growing, passionate and dedicated team

· Enjoy a flexible, fantastic and positive working environment

· Excellent offices in the heart of Manchester city centre

· Incredible opportunities for growth and progression

· A strong future pipeline

BIMBox is an equal opportunities employer and we support, celebrate and value diversity. We welcome applications from all backgrounds and do not discriminate on your background or needs.

Role Purpose

As the Office Manager at BIMBox, you will play a key and varied role in supporting the business across three main areas: Office Management, HR, and PA duties.

You will be the first point of contact, providing daily support to the Directors and wider team, while ensuring the office remains clean, comfortable, and well-utilised.

When required, you will be responsible for organising both internal and external events.

Key Responsibilities

Office Management

• Being the first point of contact for all visitors & clients

• Greeting, welcoming & offering refreshments to visitors

• Maintaining security by following office and building procedures

• General administrative/clerical tasks including:

filing, archiving, photocopying, shredding, drafting, formatting, and printing relevant documents

• Post and parcel management

• Organising and arranging company events, and assisting in conference arrangements

• Arranging meetings, booking rooms and planning refreshments

• Creating meeting agendas as appropriate

• Organising company travel arrangements

• Managing and procuring stationery and office equipment

• Facilities management/ maintenance

• Organise social events to promote team building

PA

• Complex diary management

• Scheduling meetings and appointments, often controlling access to the directors

• Communicating with Board Members, scheduling the Meetings and meeting agendas

• Running professional and personal errands

• Organising complex travel arrangements & itineraries for both business & private trips

• Organising events, conferences & entertainment for guests including catering

• Reminding the directors of important tasks, deadlines and events both at work and at home.

HR

• Support all internal HR-related inquiries or requests

• Creating and updating records ensuring the accuracy and validity of information

• Oversee the completion of company benefit documentation

• Ensuring staff details are up to date and compliant with company expectations

• Preparing and conducting New Starter Inductions

• Maintaining digital & electronic records of employees

• Assisting with the recruitment process

• Overseeing visa requirements of international staff

Personal Specification

Skills:

• Prior management experience

• Strong attention to detail

• Ability to work without supervision

• Excellent time management skills

• Excellent communication and customer service skills

• Proficiency with Microsoft Office suite

• Strong prioritisation and organisation skills

• Ability to handle confidential information

• Ability to multitask

• Experience of international travel beneficial

Attributes:

• A passion for quality and continuous improvement

• Excellent oral and written communication skills

• Excellent time management skills

• Strong teamwork/relationship management skills

• A positive can-do attitude & great interpersonal skills

• A desire to enhance your skills with a fast-growing BIM consultancy