Robert Half
Office Services Associate
Job Location
San Francisco, CA, United States
Job Description
Job DescriptionJob DescriptionWe are searching for a skilled Office Services Associate to join our team in San Francisco, California. The role focuses on managing office services in our industry, providing back office services for our team and clients. This is a contract to hire employment opportunity that offers the chance to work in a dynamic, fast-paced environment.
Responsibilities:
• Handle incoming calls on a multi-line phone system, ensuring efficient and accurate transfer.
• Accept and sort mail and deliveries, maintaining an organized system for distribution.
• Manage office supply inventory, replenishing supplies as necessary.
• Assist in the setup and breakdown of meetings, ensuring all necessary materials and equipment are available.
• Maintain and update phone lists for easy reference and use.
• Handle confidential documents and information with discretion and care.
• Communicate effectively with managers and clients regarding job or deadline issues.
• Support hospitality tasks such as maintaining the kitchen area and managing the coffee machine.
• Cover reception duties after normal working hours as needed for late events.
• Utilize Microsoft Office and other software to maintain records and complete office tasks.• Demonstrated proficiency in customer service
• Proficiency with office functions and operations
• Knowledge of office procedures and policies
• Experience in answering inbound calls and email correspondence
• Ability to supervise and manage teams
• Familiarity with hiring processes
• Proficiency in scanning and document management
• Experience in receptionist duties and ability to troubleshoot issues
• Knowledge of facility management and digital tools
• Excellent communication skills
• Ability to answer queries and provide information
• Experience in warehouse management and handling deliveries
• Ability to scan documents and maintain logs
• Familiarity with machinery used in an office setting
• Proficiency in Microsoft Office Suites
• Ability to handle paper documents with care
• Knowledge of quality assurance processes.
Location: San Francisco, CA, US
Posted Date: 10/29/2024
Responsibilities:
• Handle incoming calls on a multi-line phone system, ensuring efficient and accurate transfer.
• Accept and sort mail and deliveries, maintaining an organized system for distribution.
• Manage office supply inventory, replenishing supplies as necessary.
• Assist in the setup and breakdown of meetings, ensuring all necessary materials and equipment are available.
• Maintain and update phone lists for easy reference and use.
• Handle confidential documents and information with discretion and care.
• Communicate effectively with managers and clients regarding job or deadline issues.
• Support hospitality tasks such as maintaining the kitchen area and managing the coffee machine.
• Cover reception duties after normal working hours as needed for late events.
• Utilize Microsoft Office and other software to maintain records and complete office tasks.• Demonstrated proficiency in customer service
• Proficiency with office functions and operations
• Knowledge of office procedures and policies
• Experience in answering inbound calls and email correspondence
• Ability to supervise and manage teams
• Familiarity with hiring processes
• Proficiency in scanning and document management
• Experience in receptionist duties and ability to troubleshoot issues
• Knowledge of facility management and digital tools
• Excellent communication skills
• Ability to answer queries and provide information
• Experience in warehouse management and handling deliveries
• Ability to scan documents and maintain logs
• Familiarity with machinery used in an office setting
• Proficiency in Microsoft Office Suites
• Ability to handle paper documents with care
• Knowledge of quality assurance processes.
Location: San Francisco, CA, US
Posted Date: 10/29/2024
Contact Information
| Contact | Human Resources Robert Half |
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