Executive Assistant

• Provide high-quality admin support to the Emergency Dept team.
• Manage rosters and meetings for ED medical and nursing staff.
• Make confident, independent decisions within departmental scope.
  
  

Join our team as an Executive Assistant, supporting the Emergency Department with high-level admin, rostering, and meeting coordination. Make impactful decisions daily!

Employment Type:  Temporary Full Time (up to 30/06/2025)
Position Classification:  Administration Officer Level 5
Remuneration: $37.09 - $37.93
Hours Per Week: 38
Location:  Westmead Hospital

To be eligible to apply for this position, you must be a current employee of NSW Health.

Persons engaged by Non-Government Organisations (NGOs) as participants of the 'Transition to Work Program’ for people with disabilities, within WSLHD, are exempt from the above clause. People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Where you'll be working
Western Sydney Local Health District (WSLHD) provides essential health services to the community, fostering a collaborative and supportive environment.

• Based at Westmead Hospital.
• Focus on collaboration, openness, respect, and empowerment.
• Offers primary, secondary, and tertiary care.
• Committed to improving health services in Western Sydney.

What you'll be doing
This Executive Assistant role supports the Emergency Department at Westmead Hospital, providing essential administrative and clerical services. Your responsibilities will include:

• Managing rosters for medical and nursing staff.
• Supporting senior leaders with high-level admin tasks.
• Coordinating meetings and venue bookings.
• Handling recruitment processes.
• Making independent decisions confidently.
• Ensuring efficient office management.

How to Apply
Apply online by submitting your resume, addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

Selection Criteria

1. Pleasant telephone manner, ability to screen calls and ascertain most appropriate staff member to respond to caller.
2. Flexibility and willingness to adapt to the day-to-day requirements of the position, and changes in priorities.
3. Ability to self-direct and effectively manage the workflow of the position.
4. Ability to work co-operatively with a wide range of people from varying professions and backgrounds.
5. Experience in preparing papers, arranging meetings, taking and distributing minutes for a range of committees and meetings.
6. Experience in managing diaries for a range of professional staff along with a good understanding of the Registration process for Junior Medical Officers.
7. Experience in using the standard MS Office package (including Word, Excel, MS teams, PowerPoint and Outlook), HPE, Health roster and preferably to have knowledge with Cerner Power chart.
8. Ability to prepare and manage a sustainable roster for medical and nursing staff.

 

Requisition ID: REQ491033
Applications Close: 2nd October 2024

Need more information?

• Discover more about the application process.
• Review the detailed  Position Description for insights into role requirements and criteria.  
• Explore the selection process, employment checks, outcomes and notifications.
• For inquiries about the role, contact Matthew Vukasovic on Matthew.Vukasovic@health.nsw.gov.au

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations.  For more information, please visit https://www.steppingup.health.nsw.gov.au/ Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.

Please note: A person who is not an Australian citizen or a permanent resident is only eligible for temporary employment for a period not longer than the duration of their current visa or a period not shorter than the duration of the advertised position.

Location: The Rocks, AU

Posted Date: 10/31/2024