IT Project Coordinator

As the Senior Project Control Specialist, you will be responsible for the implementation and execution of all project controls related work on strategic Information Technology (IT) projects. This position will mainly be focused on cost management but will also assist in some schedule management tasks. You will also be responsible for the cost functions of the project from the planning phase through to final project close-out, as well as assisting the project management team to review schedule information. This includes, but is not limited to, project progress measurement, cost forecasting, preparation and input of updated cash flow forecasts, contract oversight, finance and accounting tasks, and other tasks as needed.

Responsibilities:

• Interface with and support the Project Management and department teams on all items related to the execution of the project and/or program and will be expected to act as the lead resource (subject matter expert) on all project controls related items, including compliance with project specific contractual/commercial terms.Prepare and maintain a detailed project estimate and ongoing forecast.
• Ensures the forecast reflects current assessed risks, pending change orders, and contingency.
• Maintains an accurate monthly cashflow forecast.
• Monitors and provides early identification and communication of cost performance related to approved amounts from internal and external entities.
• Perform routine project cost duties such as invoice review and approval, ad-hoc reporting, etc.

1. Will also maintain the project risk register, acting as the primary resource on the project team for identifying risks, valuating risk, and ensuring adequate contingency is held in the project forecast.

• Review change order requests, including scope, pricing, and contractual entitlement.
• Incorporate approved change order requests into the project cost forecast.
• Interface and coordinate with corporate accounting and finance to ensure compliance with company procedures.
• Provides a monthly updated cost report to review with Project leadership.
• Performs routine (weekly/bi-weekly) reviews of contractor schedule submittals.
• Assists project team to validate accuracy of schedule progress, forecasts, durations, logic ties, etc.
• Monitors compliance with contractual dates.
• Provides prompt feedback to contractors of any deficiencies.
• Advises the project team of areas where performance indicates concern and recommend solutions.
• Monitors leading indicators of project risks and communicates to project team, as well as work to resolve the issue.
• Interfaces as necessary with vendors, contractors, suppliers, and other service providers to ensure accuracy of cost and schedule data.

Qualifications:

• 15+ years’ of experience as a Project Manager / Project Controls Specialist for large IT/Software projects.
• Hands-on experience with Microsoft Project software.
• Experience with both Waterfall and Agile methodologies.
• Experience using Jira.
• Demonstrated experience performing projects under rigorous commercial contracts. Ability to comprehend and enforce commercial terms and conditions.
• Able to interpret contract terms, negotiate change orders.
• Understands corporate financial reporting requirements and able to work with accounting departments.
• Utility Industry experience and knowledge of energy distribution software systems (Bonus).
• PMP Certification (Bonus).