On-Site Payroll Specialist-Entry Level

At The Employer Group, recently recognized as a Best Place to Work by Madison Magazine, we take what we do seriously, and we’ve found a strong correlation between happy, innovative, and spirited employees and the level of success we’ve seen as a company. Our company culture reflects a commitment to one of our top priorities: Our team members’ job satisfaction, engagement, and overall well-being.

The Employer Group (“TEG”) is looking for a motivated, entry level Payroll Processor to join our growing team! For over 25 years, we've partnered with small to medium-sized businesses to provide employee benefits, payroll, tax reporting, regulatory compliance, and human resource consulting. The Employer Group’s culture is one where we work hard, and we play hard. We believe in great customer service, success, teamwork, and integrity. If you believe in the same values and want to work where you matter, look no further!

Our Payroll experts are expected to provide excellent service by being responsive to the needs of our clients and their employees, our vendors, and to the rest of the TEG team, and to provide proper guidance and information related to payroll. Here’s how you’ll get it done:

• Accurately process payroll for 400+ employees on a weekly and biweekly basis.
• Process payroll related changes (addresses, pay rates, W-4’s. bank accounts, etc.) for clients and employees.
• Provide employees and clients with guidance to submit and review payroll information.
• Ensure accurate taxation and deductions are applied to each account.
• Maintain accurate record keeping of all payroll documents.
• Accurately respond to client and employee inquiries regarding payroll issues or concerns.
• Take responsibility for understanding the individual client’s business and its corresponding payroll needs.
• Maintain continuous open communication with clients and internal staff regarding clients’ needs and expectations to ensure client satisfaction.
• Maintain general working knowledge of the employee benefits and other services offered by TEG by participating in cross-training and other learning opportunities.
• Stay current on payroll practices and legal compliance and share knowledge accordingly.
• Inform clients of federal and state employment regulations and ensure they are meeting those requirements in applicable employment law (minimum wage, overtime, deductions, etc.) and applicable employment practices.
• Ensure new hire paperwork is entered into payroll database accurately.
• Review and enter paid time off policies into payroll database.
• Perform audits of payroll work done by other members of the payroll department.

Minimum Knowledge, Skills, and Abilities:

• Associate’s degree in finance, accounting, or business-related field or commensurate experience
• At least one year of applicable payroll processing experience or accounting/finance experience preferred
• Ability to learn federal, state and local wage and deduction laws, regulations and rules
• Excellent attention to detail
• Excellent communication skills including writing, speaking and the ability to adapt communication style to fit the situation and audience
• Excellent organizational and time management skills; ability to plan and coordinate work independently balancing multiple work demands in a fast-paced environment
• Excellent problem-solving skills
• Ability to be customer-focused and quality-driven with strong customer service skills and focus
• Ability to exhibit integrity in work product and in interactions with clients and other staff
• Ability to hold one’s self accountable for actions, successes, and failures
• Ability to be flexible in the work environment and willing and able to adapt to changing organizational needs
• Ability to operate in an open, honest and forthright manner in order to build and maintain relationships with a diverse population
• Ability to work in a fast-paced environment with minimal supervision
• Ability to maintain confidentiality
• Ability to effectively work both independently and cooperatively as part of a team
• Ability to analyze data, draw appropriate conclusions and recommend solutions
• Willingness to gain knowledge and listen to others
• Flexibility in the work environment and willingness and ability to adapt to changing organizational needs
• Demonstrated computer and software skills required; proficiency with Microsoft Office Suite and databases

The Employer Group offers competitive pay, great benefits, state-of-the-art technology, and fantastic work environment and a great team culture.