Executive Assistant / Marketing Assistant

Paydock is a dynamic fintech scaleup, dedicated to delivering industry leading orchestration solutions to financial institutions, major household brand retailers and non-profit organisations worldwide. Our teams are located internationally, with a global presence spanning 11 countries. We embody a culture of collaboration, innovation and high-performance, relentlessly pushing the boundaries of fintech innovation to make a meaningful impact on a global scale.

About the role

Paydock seeks an Executive Assistant / Marketing Assistant to join our global team.

As a valued member of the team, you'll report directly to the Chief People & Performance Officer This hybrid role provides high-level administrative and executive support to the company's senior leadership team, while also assisting with a variety of marketing-related tasks. As the Executive and Marketing Assistant, you will be responsible for managing complex calendars, arranging travel, coordinating meetings, and handling a range of administrative duties to ensure the executives' time is used efficiently. Additionally, you will support the marketing team with research, content creation, campaign monitoring, event planning, graphic design, and more.

Don't miss out on this incredible opportunity to take your career to new heights with Paydock!

How you will make an impact:

Executive assistant responsibilities and duties:

• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate with internal teams and external partners to arrange meetings, conference calls, and events
• Prepare agendas, take meeting notes, and distribute follow-up materials
• Handle expense reports, check reimbursement requests for accuracy, and submit for approval
• Provide general administrative support, including filing, data entry, and responding to inquiries
• Anticipate executives' needs and proactively identify ways to improve efficiency and productivity
• Maintain strict confidentiality with sensitive and proprietary information
• Assist with special projects and other duties as assigned

Marketing Assistant responsibilities and duties:

• Conduct market research to understand the target audience and the organisation's marketing needs
• Write copy for marketing materials such as blogs, social media posts, and press releases
• Manage the content calendar and monitor the progress of marketing campaigns
• Gather and report on marketing data, including buying trends, campaign success, and KPIs
• Assist with the setup, facilitation, and completion of marketing events
• Oversee the design and graphics of marketing materials
• Manage social media accounts and update content, including analytics
• Maintain the company website and work with SEO providers
• Manage and monitor marketing inboxes, responding to inquiries as needed
• Collaborate with the commercial team on CRM (Hubspot), marketing requirements, and events
• Create and support presentations, with expertise in tools like Google Sheets

How you will add value:

You should have the following skills, education and experience:

• Bachelor's degree or equivalent work experience
• 5+ years of experience as an executive assistant or in a similar high-level administrative role
• 2+ years of experience in a marketing assistant or coordinator role
• Excellent organisational, communication, and interpersonal skills
• Knowledge of analytics software (Google Analytics & LinkedIn)
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and Google Suite
• Knowledge and understanding of search engine optimisation (SEO)
• Ability to multitask, prioritize, and work independently in a fast-paced environment
• Discretion and sound judgment when handling confidential information
• Strong attention to detail and problem-solving skills
• Flexibility and willingness to learn new skills

What is it like to work at Paydock:

At the heart of our success is our people-driven ethos, and we take pride in putting our employees first. We offer a wide range of exciting incentives that are designed to enhance your work-life balance, including flexible working arrangements, an attractive annual leave package, and various wellbeing initiatives. But that's not all - we also care about your financial future, which is why we offer competitive pension contributions and other insurance benefits (subject to location).

We believe that investing in our employees' wellbeing is the key to driving long-term success and growth.

If you're looking for a dynamic and rewarding work environment that values your personal and professional growth, then look no further. If you want to join the Paydock family - then we’d love to hear from you, regardless of whether you fit the job description exactly or not. If in doubt, drop us an email; we’d be more than happy to give you some advice on your application.

Paydock is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Help us solve Payments for good.