Executive Assistant (Private Equity) - 12 month FTC

A Private Equity business is seeking a Executive Assistant to support their team, on an initial 12-month FTC. The role supports a wider team of 12 with a focus on 3 main stakeholders.

This role is 5 days a week in the office and based in Mayfair.

Duties & Responsibilities:

• To support the Head of the team with his agenda and make the arrangements for his frequent European business trips (flights and hotels’ bookings, visa applications etc through internal booking system).
• Managing 3 extremely busy diaries of 3 senior team members (approx. 20-50 meeting rescheduling per day)
• To provide administrative support to the Head of Risk & Compliance, booking travel, arranging meetings.
• Provide admin support to the further 2-3 senior people in the fund and travel booking assistance to the further team of 12 (total) people.
• To organise and prepare both internal and external meetings’ documentations and PowerPoint presentations as well as contribution to research projects and management of the deal tracking database all linked to the fund
• To take telephone calls, as well as managing requests from different interlocutors inside and outside of the Group
• Together with the other Executive Assistant, contribute to the office management, act as back up for one another and contribute to more transversal ad hoc projects/questions.
• Data Entry and meeting interaction recording (Deal Cloud)

The role requires:

• Minimum 3 to 5 years of experience as a team assistant ideally within a Private Equity fund.
• If not will consider candidates from an asset manager, a Bank or a relevant financial services company.
• Expert user of common IT applications (MS Office), especially Outlook 365 and Excel.
• Quick learner, with ability to pick up the company’s internal IT systems quickly (Lotus Notes, Deal Cloud, VDI)
• Excellent communication and customer service skills.
• Outstanding organisational skills and very resourceful.
• Perfect command of English. A German speaker would be a plus.