Admin Office Junior

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel and catering & retail services at over 130 airports in more than 30 countries across six continents. At dnata, we are by your side for the entire travel experience. dnata Catering and Retail is one of the world’s leading in-flight hospitality providers, delivering world-class culinary services and innovative products that enhance our passengers’ experience.

What’s the purpose of role:

The key purpose of this role is to assist with the organisation of dnata Catering UKs fast paced fleet department you will be responsible for providing first class administrative support to the Fleet Department ensuring compliance.

This is a fixed term contract for 12 months.

Who you’ll deal with:

Internal: All service delivery teams, units and company car drivers

External: Suppliers, Insurance and Regulatory bodies

What you’ll be doing:

• Responsible for all Central Fleet administration e.g. booking arrangements, maintenance management and information processing
• Administration of all company transport activity including maintenance, accident, fines and fleet management of company vehicles
• Use SAP to raise orders and process invoices for cars, accidents and fuel receipting where necessary
• Provide continuous support for all units across the UK promptly responding to queries across all business unit’s
• Administer the AA drive Tech for employee’s providing help as necessary
• Communicate with external stakeholders e.g. sourcing parts and ordering stationary
• Consistently deliver excellent Customer Service
• Undertake ad-hoc administrative duties within the Fleet Department contributing to the smooth running of the Fleet operation

This list is not exhaustive, accountabilities may vary dependant on locality or role complexity and may include any other duties considered reasonable by the line manager.

What you’ll have:

• Demonstrate a high level of attention to detail and organisation, be disciplined in your work and have a can-do attitude
• Be self-motivated with the ability to work on own initiative

What’s Special about the role:

The Role of Fleet Administrator is accountable for inputting and updating Fleet records in line with the defined parameters. A transactional role focused on data inputting and accuracy of information with direction and guidance easily accessible via the Fleet Manager. Works within defined legislative and company standards highlighting any concerns to be addressed by a manager. Will be required to interact with the team, colleagues from other sites and process areas and contractors.