Facilities & Office Manager

About Us:

HHB Communications Ltd. are the UK’s leading supplier of professional audio technology to retailers, recording studios, post-production facilities and broadcasters.

HHB is part of the Midwich Group, a specialist audio visual distributor with operations across UK and Ireland, Continental Europe and Asia-Pacific.

Based in NW10 London, HHB Communications Ltd is looking for a Facilities & Office Manager to support the smooth operation across three premises including offices and warehouses.

This is a wide and varied role with approximately 50% of your time dedicated to Facilities Management, which covers the maintenance and repair of our premises; 30% of the role involves Health & Safety Management including carrying out regular Health & Safety and fire risk assessments; and 20% of the role involves Office Management including liaising with contractors and event management.

Our ideal candidate will have previous Facilities and Office Management experience, will take a practical and pragmatic approach to problem solving and will be reliable, flexible, self-motivated and a good team player.

Role and Responsibility

Facilities Management:

• Proactive management of building maintenance & repairs.
• On-site contractor management.
• Carrying out minor repairs & maintenance at all company premises.
• Overall responsibility for building security and dealing with security companies.

Health & Safety

• Management and organisation of staff training courses (Health & Safety, Fire Wardens, First Aiders, Forklift Truck Driving initial and refresher training & DSE).
• Carrying out site Health & Safety Risk Assessment process.
• Completing DSE and PPE checks annually.

Office Management:

• Liaising with contractors, suppliers and HHB staff to ensure a safe and healthy workplace.
• Provide cover for the receptionist.
• Event Management.

Our Ideal Candidate

• Full, clean, manual driving licence is essential for this role.
• Proven track record of facilities/office administration or similar is essential
• Practical experience in building maintenance and repairs is desirable
• Knowledge of Health and Safety requirements, legislation and training courses desirable
• Excellent communication and organisational skills in dealing with people at all levels of management, with customers, contractors and suppliers, and with colleagues
• Excellent written skills and competence in Microsoft Office tools (Word, PowerPoint, Excel etc.)

This is a full-time position (9am – 5:30pm, Mon – Fri) however, for the right candidate we are willing to be flexible on hours and may consider part-time hours.

The role will be based primarily at Scrubs Lane, NW10 6QU, however you will also be required to travel to our other premises: a warehouse located at Sunbeam Road NW10 6JP and a demo facility located in Fitzrovia W1T 3QB. We are not able to offer hybrid home/office-based working for this role.

We and offer an attractive package of benefits including private healthcare, life assurance and company pension after a qualifying period.

HHB Communications Ltd. is an equal opportunity employer and welcomes applicants from all backgrounds.

To Apply:

Please forward your current CV along with a covering letter outlining why you feel you would be a good fit for the role to hrrecruitment@hhb.co.uk. Application data will be held on file for a period of one year.