Office Assistant (Temporary, Part-Time)

Salary: $19.00 - $24.00 Hourly

Location : Folsom, CA

Job Type: Temporary Part Time

Job Number: 24-00071

Department: Parks and Recreation

Opening Date: 11/14/2024

Closing Date: 12/1/2024 11:59 PM Pacific

Max Number of Applicants: 50

Definition

THIS RECRUITMENT WILL CLOSE AFTER RECEIPT OF THE FIRST 50 APPLICATIONS, OR BY DECEMBER 1, 2024, WHICHEVER OCCURS FIRST.

Applications must be filled out completely and thoroughly. Resumes are not accepted in lieu of an application.

The Folsom Parks & Recreation Department is looking for one (1) Office Assistant to assist the department on a part-time basis, with work ranging from entry level filing and data entry to more specialized and skilled clerical and field work. The ideal candidate will be self-motivated, detail-oriented, and an effective communicator who works well in a team environment. They will provide excellent, timely customer service to both internal and external customers in person, by phone, and in writing. Additionally, the candidate should be highly organized, skilled in data entry and cash handling, and adaptable to changing priorities.

Schedule

• Schedule and hours can be flexible with about 15 - 20 hours per week, depending on the department's needs.
• Must be able to work afternoons.
• Duration: position is ongoing as long as needed and supported by the budget.

Pay & Benefits

• Non-exempt, $19.00 - $24.00 per hour. Starting rate will depend on experience.
  
• Part-time positions are hourly and not eligible for benefits, and are limited to working 999 hours in a fiscal year (July 1 - June 30). No full-time regular appointment will be made from this class.

Note: Unfortunately current active CalPERS members are ineligible for employment with part-time positions.
Examples of Essential Duties

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed.

• Assist the public in person or by phone; answer inquiries related to department services, programs, and operations.
• Obtain information, resolve discrepancies or errors, disperse relevant information, or refer customers to the appropriate personnel or location.
• Explain the proper use of forms and documents.
• Screen and distribute incoming mail and send out informational materials and letters.
• Screen and route telephone calls.
• Verify that information or data is complete, accurate, and consistent.
• Organize, inventory, and order supplies for the department.
• Perform related duties as assigned.

Employment Standards

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Essential Duties" section of this specification.
Knowledge of:

• Modern office practices and departmental specific methods, procedures, policies, and regulations.
• English grammar, spelling, vocabulary, and punctuation.
• Common word processing, spreadsheet, and database software packages.
• Basic arithmetic and calculations.

Ability to:

• Understand and carry out oral and written instructions.
• Effectively communicate verbally and in writing.
• Accurately and quickly enter data into an automated system.
• Answer a variety of questions related to departmental programs and processes.
• Establish and maintain effective working relationships with those contacted in the course of work.

Minimum Qualifications

Preferred Qualifications:

• Some experience and/or training in an office setting, paid or unpaid, related to filing, reception, processing mail, typing, data entry, answering telephones, assisting the public or other office support duties is highly desirable.
• Public sector experience is desirable.

License, Certificate, Registration Requirements:Some positions may require possession of, or the ability to obtain and retain, a California Class C driver license by the time of appointment. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.

Physical Requirements:
Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/ Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/ Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.

Schedule is limited to no more than 999 hours per fiscal year. Temporary, hourly positions are not eligible for benefits.

01

These supplemental questions are an important first step in our screening process. Failure to provide complete responses may result in your application not being considered. In addition, the successful candidate is made a conditional offer subject to background check, which requires DOJ fingerprint clearance and a pre-employment physical, including screening for drug and alcohol use. By checking the box below, I acknowledge that I have read and understood the above information.

• I have read and understood background and screening process.

02

The salary range for this position is $19.00 - $24.00 per hour, depending on experience. By checking the box below, you acknowledge your understanding of salary paid for this position.

• I acknowledge understanding of salary paid for this position.

03

Are you in a familial, cohabitant, or amorous relationship with any current employee of the City of Folsom? Examples of these relationships include: spouse, domestic partner, parent, child, sibling, uncle, aunt, nephew, niece, first cousin, grandparent, great-grandparent, grandchild, or great-grandchild. Relations may be by blood, marriage, adoption, or domestic partnership, including in-law, step- and half-relationships. (If yes, please answer the next question.)

• Yes
• No

04

Please list name of relative, relationship and department that your relative works in. (If not applicable, please type N/A)

05

What is the highest level of education that you have completed?

• Did not complete high school or GED
• High school graduate or equivalent
• Some college
• Associate's Degree
• Bachelor's Degree or Higher

06

How many years of full-time experience do you have performing clerical duties in an office environment involving public contact?

• None
• Less than 1 year
• 1 to 2 years
• 2 to 3 years
• 3 to 4 years
• 4 to 5 years
• More than 5 years

07

Briefly explain why you are interested in working for the City of Folsom as a part-time Office Assistant, and why you would excel in this role.

08

This is a part-time position that will range 15-20 hours per week. Please indicate your availability below.

Required Question

Location: Folsom, CA, US

Posted Date: 11/21/2024