Office Manager

Description

Classification:
Exempt

We are Alsco Uniforms. We've been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It's our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them.

Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We're seeking driven professionals with ambition to grow within our company. We'd love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development.

Join our team and build your career with Alsco Uniforms!

Job Summary:
The Office Manager is responsible to the General Manager in making certain that all functions of the front office are performed in a productive, proactive, and professional manner. All office personnel report to the Office Manager.

Our full-time employees enjoy:

401K Plan with Company Match

Medical, Dental, Vision, FSA/HSA

Life Insurance, Disability Insurance

Vacation, Sick Time, Holidays

Choice of Global Cash Card or Direct Deposit

Career Advancement

Learning & Development Opportunities

Inclusive and Diverse Team Environment

Essential Functions:
- Organize and supervise all branch office staff and functions, having overall responsibility of the office.
- Ensure backup personnel are in place to perform office functions as needed.
- Perform tasks such as reconciliations, auditing, daily deposits, Customer master maintenance, daily revenue calculation, daily branch journal, Branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, property and sales tax reporting.
- Calculate commissions, process payroll, oversee HR functions and compliance with federal and state law.
- Financial analysis, forecasting and Month-end closing steps.

Additional Functions:
- Daily computer backups, hardware setups, routine computer maintenance (with assistance from IT department).
- Maintain and rotate, according to Company purging guidelines, boxed and stored company documentation (i.e., payroll records, employee records, banking records, COD records, sales tax records, etc.)
Qualifications:
- Excellent verbal and written communication skills in English, ability to comprehend and follow direction, as well as strong time management skills.
- Three years minimum broad office experience. (Preferably in the capacity of full charge bookkeeper or similar role).
- Prior supervisory experience is preferred, but not required.
- Have a valid driver's license and maintain a driving record free of chargeable accidents, speeding, safety or other violations.
- Solid understanding of accounting functions and principles. (Obtained through formal training, education or on the job training.)
- Good working knowledge of office equipment, including skills in operating and troubleshooting computers, ten key calculator, reprographic equipment, and other office equipment.
Education:
- Associates degree in business or similar experience.

Typical Physical Activity:
- Standing, walking, sitting, talking, hearing, speaking, pulling, pushing, occasional lifting of boxes up to 15 lbs., occasional moving or lifting office equipment of up to 50 pounds, driving, filing, stooping, fine dexterity, operating office equipment.

Typical Environmental Conditions:
- Primary job requirements will be performed indoors, in a typical office environment (i.e., desks, file cabinets, office equipment).
- Separate computer room (computer servers are kept in a locked cabinet within a temperature controlled environment).

Travel Requirements:
- Occasionally, driving to Post Office, office supply stores, remote service locations. May be required to attend annual or bi-annual Office Manager's meetings.

Eligible candidates must be vaccinated against COVID.

For a general description of benefits that are being offered for this position, please visit alsco.com/benefits.

Alsco is an Affirmative Action/Equal Employment Opportunity Employer.

Revised: 09/10/2021

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Location: Virginia Beach, VA, US

Posted Date: 11/21/2024