Sr. Administrative Assistant

Job Details:

Job Title: Sr. Administrative Assistant

Duration: Contract to Hire

Location: Atlanta, GA || Hybrid (4 Days Onsite)

Job Description:

Qualifications:

• High school diploma required, four-year college degree preferred.
• 10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to executive levels (C-Levels, Sr. VPs, Managing Director, Director, General Managers) providing excellent customer service in a highly professional manner.
• Must be able to work independently with a strong degree of team collaboration, be self-motivated, highly organized and able to multi-task in a fast-paced environment.
• High degree of proficiency with Microsoft Office products including Outlook, Powerpoint, Word, Excel and SharePoint.
• Strong oral and written communication skills including good listening.
• Travel management and event planning experience a plus.
• Ability to maintain a high-degree of sensitivity and confidentiality on matters requiring discretion.
• Must have a passion and eye for detail while being a creative thinker to connect the various pieces of the puzzle to get the job done including performing tasks that may not be glamorous but must be accomplished up to C-level exposure & support.
• Outgoing positive attitude, professional demeanor, accountable, versatile, and adaptable are key characteristics in the individual that is being sought for in this position.

Responsibilities:

• These are the main responsibilities however may not be limited to these alone:
• Department leadership support including schedules management, correspondence/email management and telephone call management.
• Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level administrative support staff.
• Provide back-up support for other Administrative Assistants in their absence.
• Maintain office efficiency by organizing office operations including copier/printer maintenance with toner inventory to ensure this equipment is always available.
• Assists with activities related to pre-boarding and on-boarding new staff members.
• Manage conference rooms schedules.
• Order office supplies and assist with facilities and equipment related issues.
• Assist with shipment of products, sorting and distributing mail.
• Coordinates travel arrangements and processing expense reports.
• Organizes meetings and special events including any meals required for attendees.
• Makes copies and distributes materials as needed.
• Provide other Admin Assistants in the department daily support as needed.
• Proactive work identification.

Comments/Special Instructions

• Must Haves:
• Highly Organized
• Detail Orientated
• Dependable
• Microsoft Knowledge
• Outlook Power User
• Able to collaborate with other Admins
• Proactive thinker
• Multitasker, able to juggle multiple ask from different managers,