HR Assistant

Vanrath are delighted to be supporting the recruitment of a Human Resources Assistant for a large public sector company within the Ballymena area on a temp to perm basis. What's in it for you? Full time hours, Mon - Fri 23 days AL, additional 7 days after 5 years Opportunity for Hybrid working after probation period and to go perm On site parking £12.52PH About your next employer As a Human Resources Assistant, you will provide support to the Human Resources Business Support Partners/Manager. Whilst maintaining accurate information on the HR management system, you will be required to assist in the efficient administration of the HR Function. What you'll do Records Maintain accurate and up to date records on the computerised HR management system in respect of staff and applicants. Maintain up to date records on recruitment, vetting of all appointees, staff and those recommended to registers. Ensure vetting is completed within College procedures. Ensure timely processing of all documentation for Access NI checks. Maintain management of sickness absence for College staff. Keep Line Managers informed of staff absences. Maintain comprehensive employment records of all staff. Maintain up to date records on probation, induction, appraisal and training for all employees. Record detail of all returned exit questionnaires Process and sign off agency paperwork In conjunction with HR Manager ensure timely disposal of records in line with Records Retention policy. Operational Maintain up to date knowledge of relevant employment legislation, conditions of service, payscales etc and respond to related queries as appropriate To implement College policies, particularly those relating to all HR processes Support the maintenance and development of the Human Resources Management System in line with requirements Participate in the development and review of HR procedures and any subsequent amendments of these procedures Monitoring the receipt of applications to recruitment exercises Input of monitoring information for all applicants and employees in line with Section 75 requirements Assist BSPs to make arrangements for shortlisting and interviewing and inform applicants of interview dates and times Assist in, the collation of data for, and the completion of Statutory Reports and Surveys Attend Job Fairs/outside events as required Prepare documentation for shortlisting and interviewing recruitment panels, any feedback requests or appeals following shortlisting or interviewing. Assist with the maintenance of both a Part-time Lecturers' Register and Support Staff Register Process eyesight tests in conjunction with HRM Assist with the compilation of routine statutory information from the HR database In conjunction with HRM/HoHR & OD prepare and co-ordinate briefing material and reports using appropriate Microsoft Office applications Attendance as necessary at meetings to take notes and production of these and follow up actions as required Assist with admin tasks across the department/College as required. About you Essential: A minimum of 4 GCSEs or equivalent @ Grades A-C, including English Language and Maths plus a recognised IT/Word Processing qualification OR 4 GCSEs or equivalent @ Grades A-C, including English Language and Maths plus 6 months' experience inputting data / word processing. OR Have a minimum of 1 years' experience of working in an office environment within the last 5 years with duties including word processing, inputting data, filing, making /answering telephone calls and at least one of the following note taking or records management. OR Have a minimum of 6 months' experience of working in an office environment within the last 5 years with duties including filing, making /answering telephone calls and at least one of the following note taking or records management plus a recognised IT / word processing qualification. IND02 To apply today contact Leanne Garrett in the strictest confidence. Skills: HR Administration personel

Location: Ballymena, GB

Posted Date: 11/22/2024