Facilities Assistant

Our client, a high-performing Corporate Services team is looking for a is looking for a part-time Corporate Services Officer to join their Glasgow office on a 6-month contract, 3 days per week.

This role is ideal for someone who excels in administrative tasks and is passionate about delivering exceptional service in a corporate setting.

Main responsibilities:

• Maintain and update records management systems, ensuring full compliance with procedures and providing a complete audit trail.
• Handle daily photocopying, printing, binding, and distribution of post, record registered letters and manage scanned incoming mail logs.
• Assist with court clerking duties and reconcile stamping fees.
• Manage stock levels and collate files for archiving, liaising with fee earners as needed.
• Process and upload digital media to OneDrive, ensuring appropriate access for solicitors and secretaries.
• Book couriers, log bookings, and verify invoices against bookings.
• Act as a liaison for internal customers and stakeholders, providing high-quality service and forwarding relevant communications to fee earners.
• Offer additional administrative support to legal teams, including filing, post-organisation, and ad hoc tasks.

Required skills and competencies:

• Ability to work independently and as part of a team.
• Excellent customer service and communication skills.
• Strong attention to detail and problem-solving abilities.
• Proficient in Microsoft Office applications.
• Positive, professional, and solution-oriented attitude.
• Ability to learn quickly and adapt to changing demands.

Initially, this role is offered on a 6-month contract, with the possibility to become permanent for the right candidate. This is an office-based role in Glasgow City Centre, please only apply if you are happy to be in the office 3 days per week.

Please note that due to the high volume of responses we receive, only successful applicants will be contacted.

Devonshire is an equal-opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status.