Accounting Manager

Salary: $109,045.00 - $142,278.00 Annually

Location : 1901 Auto Center Dr. Oxnard, CA

Job Type: Full-Time

Job Number: 00097

Department: Administration

Opening Date: 10/17/2024

Job Summary

This position is responsible for planning, organizing, controlling, and implementing GCTD financial services, budgeting, and analytical functions. Specific assigned areas of responsibility may include but are not limited to oversight of accounts payable, accounts receivable and payroll services, budget preparation, data management and analysis, report preparation, cash, revenue and inventory procedures and operations, business software, systems, and processes. Monitor grant funding availability and prepare grant funding request documents.

SUPERVISORY RESPONSIBILITIES
Responsible for managing assigned teams and supervision of assigned staff, interns, performance management and other personnel processes, including, but not limited to, hiring, setting individual goals and objectives, providing guidance, training, direction, corrective action, and separations.
Essential Functions

• Manage and/or support complex audit and reporting projects, including but not limited to federal asset management requirements, Single Audit, interim audit, Transportation Development Act (TDA) and Federal Transit Administration (FTA) audits, annual financial audits, annual National Transit Data (NTD) reporting, and federal and state triennial reviews
• Responsible for financial aspects of grant administration; track grant-eligible expenditures, prepare, execute and maintain records of grant drawdowns; prepare financial reports tracking the financial status of state and federal grants; coordinate with all departments to gather data required for grant reporting Assist with the preparation of State and Federal grant reporting and applications as needed
• Monitor cash flows to ensure that grant funds are drawn timely to maintain continual cash flow
• Plan, organize, control and direct financial services functions as assigned, which may include payroll, accounts payable and accounts receivable
• Prepare budgets, analyze financial activities and performance against budget, and recommend action as needed
• Manage general accounting activities with oversight from the CFO/AGM, including but not limited to general ledger, bank or account reconciliations, account coding, audit support, tax filings, report preparation or related tasks as required
• Collaborate with CFO/AGM in implementing department goals and objectives
• Evaluate performance of assigned staff and recommend salary increases; recommend responses to grievances; recommend and, in consultation with supervisor and the Director of Human Resources, administer discipline; interview applicants and recommend appointment of staff; oversee scheduling process
• Oversee GCTD Revenue related activities; coordinate, analyze and oversee cash and operating revenue processes within GCTD, including fare receipt and processing activities
• Control and audit internal and outlet fare media sales, farebox collections and other cash receipts; design and implement check and balance controls and procedures to protect against losses
• Design, automate and implement new business processes as needed to address new and changing business operations and data requirements to improve efficiency
• Perform data management, analysis and reporting tasks, using financial and operational data, in support of all GCTD departments
• Generate and maintain accurate, complex, financial, and statistical records, spreadsheets, and reports to ensure effective monitoring of financial activities
• Manage financial or administrative special projects and initiatives
• Utilize working knowledge of mission-critical departmental functions and ensure completion of required tasks
• Maintain and implement current working knowledge of Generally Accepted Accounting Principles (GAAP), and Government Accounting Standards Board (GASB), relevant government regulations, and GCTD operations, policies, and procedures
• Complete fund transfers and wire transfers as required
• Perform other duties as assigned

Minimum Qualifications

To execute this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability needed to perform this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION & EXPERIENCE

• Bachelor's Degree in Accounting, Business, Economics, or related field required.
• Master's Degree in a related field preferred.
• Minimum of five (5) years accounting, business or financial experience required, preferable in public or transit sector.
• Additional work experience may substitute education on a year-by-year basis
• Two (2) years of experience supervising and leading a team preferred
• Demonstrated experience in data management, and business process design and implementation highly preferred.

Licenses and Other Requirements

Licensed Certified Public Accountant (CPA) strongly preferred.

Maintain a valid California driver's license, reliable transportation, adequate auto insurance as required by state law, and insurability by GCTD carrier for those driving GCTD vehicles.

ADDITIONAL COMPETENCIES

• Ability to pass a criminal background investigation and credit history check. Maintain criminal clearance and acceptable credit history
• Proficient in Microsoft Office Suite, accounting/payroll database systems
• Demonstrate knowledge of accounting and financial reporting principles, general cash control, accounting and reconciliation practices and electronic data processing and management techniques, procedures, and practices
• Strong verbal and written communication skills to follow instructions, generate positive interactions with all backgrounds, and to successfully present information
• Exceptional interpersonal skills, a strong cross-functional team player with the ability to lead and maintain a diverse team atmosphere
• Strong diplomacy, tact, independent judgement, and problem-solving skills to draw conclusions and take appropriate actions under high pressure
• Ability to perform in a high demand, dynamic environment and appropriately manage established deadlines and/or expectations
• Maintain a high level of integrity, objectivity, confidentiality, and professionalism.
• Knowledge of public contact, public information, and employee service practices
• Ability to understand legal and contract requirements as related to payroll & grants
• Occasionally travel for company business using reliable transportation.
• Maintain regular attendance and punctuality
• Willing to work non-traditional hours and days to meet the needs of this position

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to hear, see, sit, stand, keyboard/type, conduct repetitive motions, use dexterity of hands and fingers to operate office equipment and occasionally, bend, stoop, climb up and down stairs, alternate sitting/standing, kneel, and lift/carry up to 40 pounds.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually low to moderate.

Note: This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice at the discretion of GCTD.

PRE-EMPLOYMENT PROCESS:
The process includes a job-specific pre-employment function analysis test and drug screening to be completed by an industrial health clinic of our choice; criminal background and references will also be checked. All offers of employment are conditioned upon successful completion of this pre-employment process.

About Gold Coast Transit District
Gold Coast Transit District (GCTD) is a publicly owned transit agency which provides local bus service to the western portion of Ventura County. The agency, originally known as South Coast Area Transit, was organized in 1973 when the Ventura City Transit Lines and the Oxnard Municipal Bus Lines were merged to provide better transportation service both within and between the cities of Ojai, Oxnard, Port Hueneme, San Buenaventura and the unincorporated areas of western Ventura County between these cities.

Immigration & Control Act of 1986
In order to comply with the provision of this law, all applicants prior to placement must provide proof of work eligibility and attest that they are a citizen, permanent resident alien, or otherwise authorized to be employed.

Equal Opportunity Employer

Gold Coast Transit District is an Equal Opportunity (at will) Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, sexual preference, gender identity, religion, age, veteran status, physical or mental disability, mental condition, or any other category protected by state or federal law.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact GCTD's Human Resources at (805) 483-3959, Ext 138

GCTD offers an attractive compensation and benefits package that includes:
• Medical, Dental, Vision plans
• Flexible Spending Account (FSA)
• Paid Vacation
• Paid Cumulative Sick Leave
• Paid Holidays • California Public Employers Pension Plan (CalPERS)
• 457 Deferred Compensation Plan
• Longevity Pay
• Life Insurance
• Educational reimbursement
• Free Public Transit Pass for Employee

Location: Oxnard, CA, US

Posted Date: 11/22/2024