Office Team Leader

Team Leader

Salary: £37,000 per annum, plus company benefits

Location: Oxford, OX4 2RW

Contract: Permanent, Full Time

Hours/shift pattern: 37.5 hours per week, Monday to Friday, 8:30am – 5pm with 1 hour unpaid

Work model: Fully onsite

Williams Lea seeks a Team Leader to join our team!

Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.

Purpose of the role:

The role of the Team Leader is designed to ensure the team are providing an industry leading service with exceptional standards to the client. As a Team Leader, you will play a pivotal role in fostering a culture of growth and efficiency while overseeing the performance management and development of your team members.

This role involves working with the Account Manager to implement a service expansion plan for the Williams Lea services. The Team Leader will also develop an ongoing training programme for all Williams Lea staff on site, ensuring that follow up training is provided and recorded in line with our policies.

A Team Leader maintains and is accountable for a high level of Health and Safety within the Williams Lea service areas in line with policies and procedures from the Health and Safety Committee, helps clients and customers to achieve their Health and Safety targets.

Providing exceptional customer service during every interaction with the client, proactively demonstrating and living the company values and behaviours are all key elements of this role.

The ideal candidate will excel in a dual role, balancing team leadership with hands-on legal administration duties. Join us in shaping the future of legal operations and empowering your team to achieve their full potential.

Key responsibilities:

This role includes, but is not limited to, customer and client management.

• Maintaining reports and compiling data in preparation for month-end financial duties and Account Review Reports
• Working with the Account Manager on developing and maintaining excellent customer relations including customer feedback plan, client surveys and gathering regular feedback on performance
• Fostering a customer service environment and ensuring that all processes reflect this, and all staff are appropriately trained
• Working with the Account Manager to seek out opportunities to improve the service and add value, and develop proposals for additional Williams Lea Services
• Participating in the account management programme including attending account review meetings and head of department or client team meetings as required
• Developing strong, cohesive, well-informed, multi skilled and well-trained work teams
• Ensuring proper resolution of all issues are brought forward by employees
• Responsible for shift patterns and coverage including managing sickness and holiday absences
• Initiating and carrying out elements of the recruitment process. Inducting, training, and developing all Williams Lea staff using individual career paths supported by Personal Development Plans
• Managing Williams Lea staff in a manner which builds mutual trust and respect, high motivation, personal accountability and team participation
• Completing monthly Continuous Feedback meetings with all direct reports, including review of dashboards, training plans and performance feedback
• Providing daily real time feedback to direct reports
• Managing a structured and efficient workflow for all service areas within your remit
• Ensuring that all service levels agreed with the client as part of the contract service delivery are achieved and continuously improved
• Scheduling workloads and planning staff rotas to ensure productivity and efficiency is maximised
• Regularly reviewing services to ensure continuous improvement of their delivery
• Ensuring equipment is properly utilised and maintained
• Responsible for elements of vendor and supplier performance as required, including adherence to Williams Lea production standards, timelines and pricing policies
• Ensuring all financial and budget processes and controls are managed and adhered to in line with company policies and procedures
• Playing a flexible role covering for assistants across all service areas, including completing assistant tasks and duties as and when required
• Keeping up to date with current and developing industry related policies, including the development of IT and equipment solutions relevant to our service areas
• Keeping up to date with current and developing industry related policies, including the development of IT and equipment solutions relevant to our service areas
• Promoting and participating in Williams Lea initiatives such as best practice development and implementation
• Any other reasonable request made by Williams Lea management or the client
• Ensuring the multi services team are meeting and exceeding filing SLAs
• Ensuring all paperwork and tracking sheets are correctly completed and recorded
• Compliance is required at all times with Williams Lea corporate standards
• To be aware of the day-to-day health and safety requirements surrounding working area
• To immediately raise any health and safety concerns to your Manager
• To participate in any on site health and safety audits or assessments
• Any other reasonable request made by your Line Manager

Key skills:

• Exemplary level of customer focus, with demonstrable experience in staff management in a customer service environment
• Well presented with a professional manner
• Flexible, computer literate and a quick learner
• Confident effective communicator at all levels, both written and oral, with excellent writing and numeracy skills
• Hands on team worker
• High degree of attention to detail, ability to retain high levels of concentration in a busy working environment
• Strong manager: self starter, motivated, driven, able to negotiate, influential leader

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

• 25 days holiday, plus bank holidays(pro-rata for part time roles)
• Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
• Life Assurance
• Private Medical Insurance
• Dental Insurance
• Health Assessments
• Cycle-to-work scheme
• Discounted gym memberships
• Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com(we do not accept applications to this email address).