Purchasing Administrator

Calling all Purchasing professionals!

An excellent opportunity for a Purchasing / Procurement Administrator to join a global manufacturer based in Southam. Reporting into the Senior Buyer, you will be responsible for providing accurate and efficient administration support for purchasing, production and stores departments.

Benefits:

• Salary up to £26,500
• Location: Southam
• Hours of work - 8:30 - 17:00 Monday to Thursday and 8:30 – 16:00 Friday - 36.5 hours
• Private Medical Insurance after successful completion of a 6-month probationary period
• Annual Bonus – Company performance based.
• 31 Days Holiday (inclusive of Bank Holidays)
• Company sick pay scheme
• Auto-enrolment Pension

Duties and Responsibilities:

• Working closely with the Senior Buyer to ensure that all the below are achieved and maintained so that customer delivery requirements are met and on time.
• Raise purchase orders for both stock and non-stock items.
• Liaise with suppliers to negotiate the best prices, dependent on delivery required, ensuring the suppliers are quoting like for like products.
• Maintain accurate purchase price and supplier details on the system.
• Review purchase order acknowledgements from suppliers and raise and resolve any discrepancies.
• Resolve stock queries with suppliers and our stores department i.e. Negative stock levels, Incorrect locations, stock levels etc.
• Maintain the Purchase order spreadsheet for current suppliers to ensure all goods arrive to schedule.
• Create supplier accounts on the Sage system, making sure all relevant detail is added.
• Create part numbers and amend the part descriptions on Sage.
• Ensure stock items are updated with the correct buying price.
• Produce and action stock adjustments.
• Update bill of materials (BOMs) from update from production.
• Process internal works instructions, including swap-abouts.
• Raise returns to suppliers.
• Chase purchase returns and maintain purchase returns spread sheet, keeping the Senior Buyer aware of any issues that arise.
• Liaise with production and sales regarding reasons for return, advising the supplier when required and keep the relevant departments updated regarding delivery dates for repaired items.
• Answer the phone calls efficiently, redirecting calls, assisting callers or taking messages.
• Provide cover for other members of office staff during absence, holidays and when requested.

Skills & Experience Required:

• Previous experience in a similar role.
• Excellent customer service, providing a friendly and courteous front of house image.
• Excellent communication and people skills
• Effective interpretation of instructions
• Proficient typing and data processing
• Computer literacy, capable of using Sage Accounts, Internet, email and the Microsoft Office suite
• Adaptable, flexible and capable of managing changing priorities and tasks.
• Conscientious and diligent with a keen eye for detail
• Self-motivated and capable of using initiative.
• High importance to attention to detail is a key point.

If this sounds like you, please apply today!