Administrative Specialist

The Administrative Specialist is the glue that holds the office together If you're the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you Our Lamar office in Hattiesburg, Mississippi is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Hattiesburg, MS and the surrounding areas. The purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support to the various departments. It will work closely with the Office or Business Manager to ensure that the office functions efficiently and effectively by assisting or ordering production, Proof of Performance (POP), billing, social media, and AP/AR responsibilities. Want to hear more about Lamar? Check out these videos: About Us Our Relationships Giving Back Program What you can expect from us: A Monday - Friday 8:00 am - 5:00 pm work schedule An hourly range of $18 - 20 / hour dependent on relevant experience and qualifications 120 hours of paid time off (PTO) that increases with tenure 12 paid company holidays, including President's day and Juneteenth A comprehensive 4-week training program Career advancement opportunities Ongoing professional development and internal leadership programs to maximize your career potential Multiple medical plan options and health savings account Hospital and Critical Illness and Accident coverage Short & long-term disability and paid parental leave Employee Stock purchase plan 401k plan with company match Wellness program incentives such as medical plan premium holidays and HSA contributions What we're looking for in YOU: Requires an excellent command of the English language, both written and verbal Skill in speaking with persons of various social, cultural, economic, and educational backgrounds. Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive Must be able to work independently and as a team member. Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to use fax machine, copiers, scanners and binding machines. This position requires the ability to handle different challenges each day and adequately prioritize those demands Education and experience: High school diploma or Equivalent required Associates degree and/or bachelor's degree (in Business, Marketing, or another related field) preferred 2 years of office experience is required. In lieu of experience, college education will be accepted. A driver's license is preferred Or another equivalent combination of education and experience Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test Not completing this assessment could result in disqualification from consideration for this position. Candidates with a disability in need of an accommodation to fulfill our application requirements should email applicantassistancelamar.com. A day in the life: Complete all online and manual Proof of Performance (POP) reports to meet corporate deadlines which includes downloading pictures daily into the POP system and emailing POP photos to AE's and/or directly to clients upon request Drafts/enters contracts into billing system Review and monitor the Aged Trial Balance (ATB) report each month. Includes sending correspondence to clients, initiating cash corrections, handling AR refunds, processing write-offs, reconciling customer accounts, and following up with clients. Assist Office or Business Manager with or handle collection issues and Human Resources related tasks Maintain the petty cash accounts, reconcile monthly bank statements, and verify monthly Sarbanes-Oxley reports Conduct commercial credit checks on potential clients to determine credit worthiness May handle limited charting duties by serving as back-up for static and/or digital or doing charting duties for a satellite office May handle marketing duties such as social media efforts for the office May perform Administrative Specialist I duties on an as needed basis such as: Perform administrative assistant support tasks; proofreading, typing, operating calculators, facsimile machine and computers Operate telephone as receptionist to answer, screen, and route calls for the office; relay messages Greet and answer inquiries for general public, customers and visitors, route and resolve information requests with a customer service focus Process outgoing mail and receive deliveries Type correspondence; compile data for expense and statistical reports Coordinate space and office organization; maintain paper and electronic files Filing duties for the office Assist with AP and AR duties as clerical support for the office, but not ultimately responsible for them Print out blank contracts for staff - Bulletins, Posters, Commercial, and Digital Physical Demands and Work Environment: The primary work environment for this position is the office. The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking. Nights spent traveling, away from home, are less than 10%. Who we are: Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day. We provide ad space through: Billboards Interstate logos Handpainted murals Transportation and airports The largest network of digital billboards in the United States We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally. We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts. Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic SMS Consent: By submitting this application, you are consenting to receive hiring-related text messages such as notifications for interviews or pre-hire assessment scheduling. Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar.Lamar will not sell this information. Reg51ID EarlyTalent Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)