Office Administrator

Benefits:

Competitive salary

Health insurance

Paid time off

NUTECH FIRE ALARM AND SECURITY is a progressive alarm company servicing Southern California. We are seeking dynamic, highly motivated individuals interested in financial rewards and long-term career growth. Position available for Office Administration.

Serves as primary assistant for CEO, maintaining office administration and financial administration of Nutech Fire Alarm And Security, including expense and invoice processing and tracking. Perform technical secretarial and office support functions.

Special Knowledge/Skills Requirements:

High level of attention to detail required; substantial administrative and organizational skills; excellent oral and written communication skills; and knowledge of Microsoft Office Suite. Budget experience and/or familiarity with budgeting or accounting software preferred. Must be a mature, self-motivated, team player who gets along well with a variety of personality types. Must be able to multi-task, be flexible and capable of working in an environment with shifting and competing priorities. Extreme honesty and discretion required, with the ability to appropriately handle confidential information. Fluency in written and spoken English required.

Responsibilities include, but are not limited to

Perform a full range of clerical, secretarial and general office support functions.

Gather information for report preparation and responds to inquiries, exercising judgment in conducting involved searches which may require accessing and selecting multiple informational sources or contact with clients, vendors, or other outside sources to obtain missing or to correct information.

Maintain all company insurances current and request updated additional insured certificates as required for customers.

Establish and maintain filing system assuring documents are readily available for reference.

Maintain bookkeeping and financial ledgers, orders supplies and prepares related records and reports.

Coordinate personnel related functions for a program area such as monitoring performance evaluation review dates and employee available benefit time.

Organize and maintain filing systems; reads, sorts, and delivers incoming mail.

Respond to inquiries through written or direct oral communication.

Perform billing and accounts receivable functions for all service and installation projects.

Actively problem-solve payment and accounting issues that arise.

Complete prevailing wage documents as required per project.

Ensures that all relationships with vendors run smoothly.

Provides a wide range of logistical and administrative support, particularly during the project coordination and installation.

Maintains all project folder filing and general office document files.

Distributes / Maintain and/or coordinates distribution of relevant correspondence to various contractors, customers and copy to project files.

Create purchase orders and order all equipment/parts. Receive parts and tag for related project / or service.

Drafts correspondence; composes memos, mailings, and cover sheets as required.

Collect and review timesheets, enter bi-weekly payroll.

Perform other duties as required or assigned.

Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.

Requires a valid California driver's license for occasional material pickup from local wholesale distributor. Must be able to lift at least 30LBS.

Qualifications: We require a high school diploma and three years of office administration experience (preferably in fire alarm or similar industry) which included working with the public. An Associate degree is desired. Candidates must also have a working knowledge of common software applications, such as Windows, Microsoft Office, Quickbooks. Requires knowledge of office practices, procedures and programs. Have excellent communication and customer service skills, and have the ability to interpret and apply policies making decisions where precedent does not always exist. Must be able to respond to all inquiries from customers and have the willingness and ability to resolve problems. Compensation:

Very attractive hourly rate

Healthcare Insurance

Company cell phone.

Company gas card.

Great personable working environment.

“Help us grow and we’ll make it worth your while”