AP Accountant and Auditor

$23.07 - $36.91 Hourly

$47,989 - $76,782 Annually

This position is a Pay Band 65

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

The Administrative Services Division of the Department of Finance and Administration, provides accounts payable, procurement, and fiscal support to the divisions and programs of the department.

Why does the job exist?

The purpose of this position is to provide support to the Department of Finance and Administration (DFA) in the accounts payable section. While assisting in all aspects of purchasing and receiving, for all divisions within DFA, this position processes vouchers including travel, purchase orders and change orders as needed as well as reconciling AP monthly, process deposits and processing of W9s . All invoices are reviewed prior to payment for compliance with Model of Accounting Principals (MAPS), Generally Accepted Accounting Principles (GAAP), and the Governmental Accounting Standards Board (GASB). Other duties as assigned.

How does it get done?

1. Process all payment vouchers for the Agency within 48hrs.
2. Monitor approval process of Requisitions, Purchase Orders and vouchers within SHARE.
3. Create Requisition, Purchase Orders and change orders for the Agency by working with the Chief Procurement Officer, Chief Financial Officer, Deputy ASD Director, Divisional Directors and Budget Manager.
4. Processing agency deposits within 24 hrs.

Who are the customers?

The Department of Finance and Administration, Chief Procurement Officer, Chief Financial Officer, AP Supervisor, DFA Divisions such as Administrative Services, Office of the Secretary, State Budget Division, Local Government Division, Board of Finance, Financial Control Division as well as any new programs/divisions and internal and external customers.

Ideal Candidate

Experience with the SHARE financial system, accounts payable, purchase orders, requisitions, customer service, and multitasking. Experience with governmental accounting and model accounting principles as well as the State of New Mexico Procurement Code and Federal 2 CFR Part 200.

Minimum Qualification

Bachelor's Degree in Accounting, Finance, Auditing or Business Administration and two (2) years directly related work experience in accounting, auditing, finance and/or budgeting. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience Education Experience 1 High School Diploma or Equivalent AND 6 years of experience OR High School Diploma or Equivalent AND 6 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 4 years of experience Associate's degree or higher in any field AND 6 years of experience 3 Bachelor's degree in the field(s) specified in the minimum qualification AND 2 years of experience 4 Master's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

State issued ID or driver's license

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

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Agency Contact Information: Camille Gonzales (505) 699-0513. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.