Projects and Bond Accountant - Office of Fiscal Services

Job Description

Job Title: Projects and Bond Accountant

FLSA Exemption Status: Exempt

Classification Group: Professional Technical

Supervising Position: Controller or designee

Pay Plan: Professional Technical

Pay Range: Range 04

Last Updated: 11/14/2024

Pay Information

Benefits Information

JOB SUMMARY: Under minimal direct supervision, proactively perform accounting activities related to specific reporting and compliance requirements. Support and assist in the proper recording and reporting of general accounting activities. Demonstrate professionalism while coordinating and collaborating with schools, central departments, and outside entities. Using the enterprise resource planning (ERP) platform, monitor the proper accounting for and reporting of such programs for the district. Ability to interact and collaborate efficiently and effectively District wide. Provide support to the Controller and Assistant Controller.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job. The following frequencies and percentage of time spent are approximations only and are subject to flexibility dependent on organizational needs.

Job Task Descriptions Shared Across Assignments Frequency Percentage of Time
1.

Utilizing the ERP platform, compile and analyze data, monitor the coding and recording. Prepare and input correcting journal entries resulting from in depth ERP analysis of accounting information. Partner with Payroll specialists to facilitate payroll corrections as needed.
Daily 10%
2.
Create and manage ERP report tracking documentation (i.e. spreadsheets) to assist in the monitoring, reporting, and recording of accounting activities. Weekly 5%
3.

Prepare monthly reports and presentations as needed or requested for district administration, Superintendent's Cabinet, and Board of Education.
Monthly 5%
4.

Maintain ERP accounting system databases, tables, and programs.
Monthly 5%
5.

Work in partnership with external auditors and provide data analysis as required, including work papers, schedules, and access to accounting records for federal, state, and private programs.
Annually 5%
6.

Perform other duties as assigned or requested.
Daily 5% TOTAL 35%

Projects and Bond Assignment Job Task Descriptions Frequency Percentage of Time
1.
Manage the district's capital projects activities system within the ERP platform to ensure the accurate accounting for the reporting of capital construction projects and capital assets and compliance with debt requirements and Board policies. Daily 10%
2.
Determine the value of capital asset additions, disposals, and adjustments, and record them in accordance with Generally Accepted Accounting Principles (GAAP). Daily 10%
3.
Stay abreast of the requirements and best practices of financial and accounting compliance related to capital project activities and capital assets. Keep department and school staff appraised of GAAP. Daily 10%
4.
Provides professional consulting, training, advising, directing, and mentoring services to district personnel related to capital/operating projects, fixed assets and debt related to such projects and/assets. Daily 5%
5.
Prepare monthly, quarterly and annual capital asset reports and end-of-year capital asset financial audit schedules. Work in partnership with external auditors and provide data analysis as required, including work papers, schedules, and access to accounting records for federal, state, and private programs. Monthly
5%

6.
Participate in formulating budgets for the capital project programs, including checking details and calculating account totals. Assist with forecasting remaining capital project activity and project balances for district administration and other personnel. Monthly 5%
7.
Maintain ERP accounting system databases, tables, and programs. Test the ERP system patches and upgrades in relation to FA (Fixed Assets), PPM (Project Portfolio Management), and GL (General Ledger) modules. Create and monitor ERP system case support tickets. Perform monthly close process for the applicable modules in the ERP system. Monthly 5%
8.
Maintain district's financial leases. Perform monthly reconciliation on fixed asset accounts, ensuring all transactions are posted to the general ledger. Prepare and input correcting journal entries resulting from analysis of such accounting information. Monthly 5%
9.
Monitor, analyze and report the capital project accounting activities. Create monthly reconciliation reports on capital project accounts, ensuring all transactions are posted to the general ledger. Monthly 5%
10.

Assist district personnel with maintenance of physical inventory and tracking of assets.
Quarterly 5% TOTAL 65%

REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities.

• N/A

MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• Bachelor's degree in accounting or similar field
• Three (3) years of accounting, accounts payable, accounts receivable, banking, bookkeeping, budget, or financial planning and analysis experience
• Demonstrated passion for education
• Intermediate knowledge of accounting (e.g. posting, account reconciliation, account analysis)
• Intermediate analytical skills, including statistical analysis and the use of spreadsheets
• Intermediate critical thinking, problem solving, and organizational skills
• Strong written and oral communication skills
• Intermediate Microsoft Office skills, with emphasis on Excel
• Ability to operate a ten-key adding machine
• Ability to be flexible and adjust to changing priorities
• Ability to work independently and collaboratively with others
• Criminal background check and fingerprinting required for hire

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position's essential functions.

• Light work strength level (lifting or carrying up to 25 pounds)
• Primarily works indoors
• Sedentary work
• Frequent bending, reaching, and lifting
• Eye/hand coordination (e.g., typing, ten key)
• Visual concentration on equipment
• Concentrated reading/writing/mathematics
• Normal office environment
• Normal school district environment
• Work location is subject to change to meet the requirements of the organization

DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Experience working in public education
• Experience working with Oracle software
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Impeccable attention to detail

Location: Greenwood Village, CO, US

Posted Date: 11/23/2024