Administrative Associate

Posting Details
Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.

Recruitment Range
$40,000 - $44,015

Vacancy Number
S02541

Position Title
Administrative Associate

Working Title
Administrative Associate

Competency Level
Advanced

Home Department
Biology & Marine Biology - 32310

Primary Purpose of Organizational Unit
The Biology and Marine Biology Department supports both an excellent undergraduate program, with an emphasis on hands-on involvement of undergraduates in research and other activities, as well as a nationally recognized Master's Program. Among our newest degree offerings is a PhD in Integrative, Comparative, & Marine Biology, able to take advantage of the wide array of local coastal and offshore habitats and the facilities of the Center for Marine Science located 6 miles from the main university campus. We have an active faculty involved in a variety of research interests including molecular biology and systematics, coastal and estuarine ecology, invertebrate and vertebrate biology, and environmental biology.

College
College of Science and Engineering - 323 College

College/School Information
The College of Science and Engineering offers a variety of programs leading to Bachelor of Science and Master of Science degrees, as well as Doctor of Philosophy degrees in applied coastal and ocean sciences; pharmaceutical chemistry; integrative, comparative, and marine biology; and psychology degrees. The college also offers combined bachelor's/master's degree programs in information technology/computer science and information systems, computer science/computer science and information systems, and B.S. in mathematics/M.S. in mathematics. To implement its academic programs, the college provides instruction and research opportunities in the natural and behavioral sciences, information technology, data science, computer science, mathematics, pre-engineering, and engineering. The eight academic departments in the college provide courses of study in each of these areas, in addition to interdepartmental programs in information technology, cybersecurity, and digital arts. A 2+2 in engineering; and 3+2 programs in computer science and electrical or computer engineering; and physics and electrical engineering, are also offered in the college. Post-baccalaureate certificate programs in environmental studies, applied statistics, and geographic information science are also available.

CSE students work with distinguished faculty and scientists, use cutting edge technology, and conduct impactful research. Faculty-directed research projects empower CSE students to apply what they learn inside the classroom and laboratory to real-world situations and prepares them for a variety of careers or advanced study.

University Information
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Main UNCW Campus

Brief Summary of Work for this Position
The primary purpose of this Administrative Associate position is to provide administrative support to the Biology and Marine Biology Department. Responsibilities include:

• Enters electronic personnel action forms (EPAFs) for graduate compensation
• Maintain the departmental graduate budget allocations and prepares summary data reports.
• Process grant-funded awards for the graduate students via NextGen
• Maintain confidential records, files and databases including graduate program application materials, degree tracking forms,
• Support the graduate program coordinator, with graduate student issues as they arise
• Assist the department chair with various matters as they arise
• Assist with various office matters including room scheduling, door access, answering telephones and welcoming visitors, directing students to department resources, copying and preparing class materials.
• Planning department events including graduate student orientation, graduate student prospectus symposium, and Department picnics
• Monitor and update the graduate student canvas page
• Other duties as assigned

Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred education, professional skills and experience
Computer skills: MS Word, Excel, Access, PowerPoint. Composition of correspondence, reports; spreadsheets; databases. Must have a high degree of accuracy and excellent written and oral communication skills. Must be highly organized and able to perform in an environment often filled with frequent interruptions.

Required Certifications or licensure
No Required Certifications or Licensure

FTE
1.0 (40 hours per week)

Months Per Year
12 Months

Work Days
Monday - Friday

Work Hours
8:00AM - 5:00PM

Type of Position
Permanent

Anticipated Ending Date if Time-Limited

Position Number
7245

Job Posting Date
10/29/2024

Posting Close Date
11/19/2024

Number of Openings
Single Incumbent

Special Notes to Applicants
The "Other" document type is for any additional information a candidate may deem beneficial to upload. It is completely optional.

This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

EEO Statement
At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting
https://jobs.uncw.edu/postings/33992

Location: Wilmington, NC, US

Posted Date: 11/23/2024