Property Administrator (Permanent) Surrey

Property Administrator

Permanent

Surrey

Competitive + Benefits


This role requires flexibility during our busy season is key with regards to hours and days worked.


Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties, we maintain are presented to the highest standard possible.


This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.


We are looking for a Property Administrator to undertake the following duties on a day-to-day basis:


Key Responsibilities

Input of documents, property asset information and job orders into the Property Planning Maintenance Program system.

Create, manage and allocate job orders to operatives on Property Management System (Cherwell).

Liaise with the Maintenance and Installation Manager, Property Senior Maintenance Supervisor, contractors, suppliers, operatives within Property Department, Head Gardener and Gardening Team, and companywide.

Collation of financial information.

Create financial spreadsheets in Microsoft Excel as and when requested by Management.

Following up on invoices, chasing suppliers and creating purchase orders.

Create and manage Purchase Orders on Purchase Order system.

Liase with Accounts Department for invoice processing.

Placing online orders for goods and materials and chasing suppliers for delivery dates.

Arranging site visits for contractors.

Liase with contractors to plan for attendance on site.

Coordinating expense forms for management.

To keep records of Department Company Credit Card transactions, petty cash and copies of receipts to upload onto system (SAP Concur).

Create and update Inventories as requested by Management.

Create and update Property General Condition Inspection Reports for all Surrey Properties.

To monitor and manage communications in your Mail Inbox, Teams and over the phone.

To distribute letters and parcels accordingly as they arrive throughout the day.

To create packing lists in Microsoft Excel to manage shipments.


Knowledge/Experience/Skills/Abilities

* Advanced computing skills in MS Word and Excel.

* Excellent organisational skills.

* Previous administration experience gained from working in property or facilities in either a corporate facilities or private property environment.

* Experience in creating purchase orders and seeking authorisation for payment.


Personal Attributes

* Attention to detail.

* Hardworking.

* Trustworthy (confidentiality is extremely important as job required taking inventory of client properties).

* Ability to work under pressure.

* Be able to work under minimal supervision and show initiative.

* Ability to communicate at all levels

* Enjoy working in a busy environment


Benefits:

Private healthcare

Company pension scheme

Season ticket loan

Perks at work

Apply now.

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