People Assistant

Our People Assistant has full administrative responsibility for the entire employee life cycle from recruitment to offboarding across our food manufacturing sites in Otford, Kent and Wincanton, Somerset. They also help advise managers on best practice people management and engagement practices, escalating when required to the People & Engagement Lead. This role is based in Otford.

At Jardox, we are the "Taste Behind the Brands, supplying customised blends of culinary pastes, stocks and seasonings to most of the UKs leading food manufacturers and retailers.

Benefits:

• CIPD level 5 sponsorship
• Profit Sharing
• Matched 5.5% pension contribution
• Christmas to New Year closure
• Private GP service for you and your immediate family (available 365 days/year)
• Free, confidential support for financial, legal, and mental health concerns
• Bereavement counselling and probate support
• Life insurance
• 33 days annual leave (including bank holidays)
• Cycle-to-work scheme
• Free parking

This is a role working 8am - 5pm (with an early finish of 4.30pm if everything urgent is finished). This role can be worked from home 3 days each fortnight.

With very strong administrative and interpersonal skills, the successful candidate will proactively develop relationships with our Managers, whilst having a keen eye for administrative detail.

The successful candidate will

Administer all new starter paperwork and prepare contracts of employment

Process administrative changes to contracts and changes to pay

Administer our holiday booking & HRIS system

Manage the right to work process and associated internal audit process

Administer recruitment advertising and careers website

Maintain a candidate bank of great candidates to tap into as and when required

Manage the communication of benefits e.g. private GP service, EAP, pension

Monitor our Whistleblowing line

Administer our annual pay review process

Facilitate our annual team survey

Administer training courses on an ad-hoc basis

Organise occupational health annual worker assessments

Organise events on an ad-hoc basis, involving other members of the team as required

This is a brilliant development opportunity for the right person to develop into an advisory role. In time, there would be the opportunity to...

Be a first port of call for People queries from line managers, escalating issues as required, ensuring that our Jardox culture is fostered.

Provide advice and assistance on policies, procedures and adherence to legislation

Advise on disciplinary and grievance matters, coaching line managers as required

Answer ad-hoc queries from team members and be an ear when needed, encouraging them to speak to their line manager as appropriate

Champion wellbeing and mental health awareness, signposting the team as appropriate

Identify development needs

Advise managers on recruitment and selection strategies, ensuring that our employer brand is nurtured

Telephone screen for warehouse and factory roles alongside salaried roles on an ad-hoc basis

Own the onboarding and organisation of all inductions, ensuring that successful candidates are kept warm in the run-up to their start dates

Answer payroll queries, escalating as required

Ensure that our probationary periods are managed appropriately

Conduct maternity risk assessments and flexible working request meetings

Facilitate leaver exit interviews, escalating observed trends as required

Strive to better our engagement strategies, particularly with the warehouse and factory teams

Facilitate idea generation from the team regarding engagement

Assist People & Engagement Lead with project work

Provide holiday cover for People & Engagement Lead

You will have

A keen eye for detail across communications to individual employees
Amazing organisational skills
A confidential and trustworthy working style
A good understanding of Excel and experience working with an HRIS system
The confidence to know when to escalate a People issue
Excellent time management skills, effectively planning the week and month ahead
Solid decision making skills, checking with our legal team or People & Engagement Lead as appropriate, with the confidence to suggest solutions to problems
Great intuition for what is the right thing to do

With our long-term vision, we reinvest our profits to ensure sustainable success for the future. This strategy is true not only for the business, but also for our individual team members, where personal development is fostered. Our strong culture enables us to achieve great things together, supported by the security of stable, family ownership.

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Location: Otford, GB

Posted Date: 11/24/2024