State of North Carolina
DBE Administrative Specialist I
Job Location
Wilmington, NC, United States
Job Description
Salary: $36,682.00 - $64,194.00 Annually
Location : Wake County, NC
Job Type: Permanent Full-Time
Job Number: 24-13370
Department: Dept of Transportation
Division: Secretary
Opening Date: 11/08/2024
Closing Date: 11/22/2024 11:59 PM Eastern
Job Class Title: Administrative Specialist I
Position Number: 60029488
Salary Grade: NC08
Description of Work
Hiring range: $36,682 - $55,000
The NCDOT Office of Civil Rights (OCR) promotes equal access and opportunity in transportation programs for our customers, employees, and applicants. The OCR carries out this mission by enforcing federal and state laws and regulations that prohibit discrimination on the basis of race, color, national origin, disability, age and in certain circumstances, genetics, sex and religion, in the Department and in its programs and activities. OCR is responsible for administering several programs in support of its mission and goals. The OCR works to foster equal opportunity in NCDOT contracting and services; conduct compliance reviews of covered entities that are required to comply with nondiscrimination laws and regulations; provide training and technical assistance to covered entities; conduct statewide outreach to help individuals and covered entities understand rights and obligations under discrimination laws; provide individuals with needed training in order to perform position requirements on NCDOT projects; and provide business and technical training to improve the efficiency and skills of small businesses to increase their economic viability.
The position is staffed to the DBE Program Manager. The primary purpose of this position is to manage intake for the required documentation for the DBE Program (Initial Certification and Annual Reviews), index and upload records (and their supporting documentation) into the Online Application Portal. The position must communicate with applicants and clients to explain the Initial Certification and Annual Review processes and to follow-up on missing or required documentation necessary to make reliable Initial Certification and Annual Review decisions.
The position supports the DBE Program Manager in recurring and adhoc reports, maintaining workload data that provides information on the numbers, types, and deadlines for various certification actions, research and budget updates.
This position provides administrative support and assistance for the assigned program area, provides administrative assistance to the staff, and coordinates procedures for scheduling and monitoring the UCP Program. This position coordinates with state and federal agencies to provide the requested documentation from our DBE Program and participating firms.
The position is skilled in organizing workflow and coordinating activities.
The position should possess detailed knowledge of the Department's business processes, statues, rules, and regulations governing them, as well as Federal requirements relating to DBE certification and Annual Renewals.
This position assists in administering the Unified Certification Program for all North Carolina recipients of federal funds that are required to administer a DBE Program. There are currently around 2500 DBE and ACDBE firms and their associated documentation must be coordinated and managed for completion of various certification actions each year and other related duties as assigned.
This position with NCDOT offers full , competitive salaries and many career development opportunities.
Knowledge, Skills and Abilities / Competencies
Applicants must submit an application that clearly reflects work experience that demonstrates the following:
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
Leslie Arias -984-236-1296
Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.
NCDOT will not accept "See Attached" or "See Resume" in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)
02
All recommended salaries are based on each applicant's qualifying education and related experience in combination with the position's budgeted salary. The maximum hiring range for this position is $55,000. Will you accept this position at a salary of at least $36,682, but no more than $55,000?
03
Which of the following best describes your level of knowledge of the Disadvantaged Business Enterprise (DBE) Program and 49 CFR Part 26 as it relates to DBE Certification?
04
Explain how you have knowledge of the Disadvantaged Business Enterprise (DBE) Program and 49 CFR Part 26 as it relates to DBE Certification.
05
Which of the following best describes your experience reviewing applications and supporting documentation for a federal/state program?
06
Explain how you have experience reviewing applications and supporting documentation for a federal/state program.
07
Which of the following best describes your level experience in the provision of administrative assistance/support to management?
08
Explain how you have experience of administrative assistance/support to management.
09
Which of the following best describes your experience conducting outreach and training to potential participants in the program.
10
Explain how you have demonstrated experience conducting outreach and training to potential participants in the program.
11
Which of the following best describes your experience in the provision of excellent customer service and in the building of relationships with stakeholders.
12
Explain how you have experience in the provision of excellent customer service and in the building of relationships with stakeholders.
Required Question
Location: Wilmington, NC, US
Posted Date: 11/24/2024
Location : Wake County, NC
Job Type: Permanent Full-Time
Job Number: 24-13370
Department: Dept of Transportation
Division: Secretary
Opening Date: 11/08/2024
Closing Date: 11/22/2024 11:59 PM Eastern
Job Class Title: Administrative Specialist I
Position Number: 60029488
Salary Grade: NC08
Description of Work
Hiring range: $36,682 - $55,000
The NCDOT Office of Civil Rights (OCR) promotes equal access and opportunity in transportation programs for our customers, employees, and applicants. The OCR carries out this mission by enforcing federal and state laws and regulations that prohibit discrimination on the basis of race, color, national origin, disability, age and in certain circumstances, genetics, sex and religion, in the Department and in its programs and activities. OCR is responsible for administering several programs in support of its mission and goals. The OCR works to foster equal opportunity in NCDOT contracting and services; conduct compliance reviews of covered entities that are required to comply with nondiscrimination laws and regulations; provide training and technical assistance to covered entities; conduct statewide outreach to help individuals and covered entities understand rights and obligations under discrimination laws; provide individuals with needed training in order to perform position requirements on NCDOT projects; and provide business and technical training to improve the efficiency and skills of small businesses to increase their economic viability.
The position is staffed to the DBE Program Manager. The primary purpose of this position is to manage intake for the required documentation for the DBE Program (Initial Certification and Annual Reviews), index and upload records (and their supporting documentation) into the Online Application Portal. The position must communicate with applicants and clients to explain the Initial Certification and Annual Review processes and to follow-up on missing or required documentation necessary to make reliable Initial Certification and Annual Review decisions.
The position supports the DBE Program Manager in recurring and adhoc reports, maintaining workload data that provides information on the numbers, types, and deadlines for various certification actions, research and budget updates.
This position provides administrative support and assistance for the assigned program area, provides administrative assistance to the staff, and coordinates procedures for scheduling and monitoring the UCP Program. This position coordinates with state and federal agencies to provide the requested documentation from our DBE Program and participating firms.
The position is skilled in organizing workflow and coordinating activities.
The position should possess detailed knowledge of the Department's business processes, statues, rules, and regulations governing them, as well as Federal requirements relating to DBE certification and Annual Renewals.
This position assists in administering the Unified Certification Program for all North Carolina recipients of federal funds that are required to administer a DBE Program. There are currently around 2500 DBE and ACDBE firms and their associated documentation must be coordinated and managed for completion of various certification actions each year and other related duties as assigned.
This position with NCDOT offers full , competitive salaries and many career development opportunities.
Knowledge, Skills and Abilities / Competencies
Applicants must submit an application that clearly reflects work experience that demonstrates the following:
- Knowledge of the Disadvantaged Business Enterprise (DBE) Program and 49 CFR Part 26 as it relates to DBE Certification
- Demonstrated experience in reviewing applications and supporting documentation for a federal/state program
- Documented experience in the provision of administrative assistance/support to management
- Demonstrated experience in conducting outreach and training to potential participants in the program.
- Documented experience in the provision of excellent customer service and in the building of relationships with stakeholders.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
Leslie Arias -984-236-1296
Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.
NCDOT will not accept "See Attached" or "See Resume" in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)
- Yes
- No
02
All recommended salaries are based on each applicant's qualifying education and related experience in combination with the position's budgeted salary. The maximum hiring range for this position is $55,000. Will you accept this position at a salary of at least $36,682, but no more than $55,000?
- Yes
- No
03
Which of the following best describes your level of knowledge of the Disadvantaged Business Enterprise (DBE) Program and 49 CFR Part 26 as it relates to DBE Certification?
- None
- Basic
- Intermediate
- Thorough
04
Explain how you have knowledge of the Disadvantaged Business Enterprise (DBE) Program and 49 CFR Part 26 as it relates to DBE Certification.
05
Which of the following best describes your experience reviewing applications and supporting documentation for a federal/state program?
- None
- Less than 1 Year
- 1-2 Years
- 2-3 Years
- 3 or More Years
06
Explain how you have experience reviewing applications and supporting documentation for a federal/state program.
07
Which of the following best describes your level experience in the provision of administrative assistance/support to management?
- None
- Less than 1 Year
- 1-2 Years
- 2-3 Years
- 3 or More Years
08
Explain how you have experience of administrative assistance/support to management.
09
Which of the following best describes your experience conducting outreach and training to potential participants in the program.
- None
- Less than 1 Year
- 1-2 Years
- 2-3 Years
- 3 or More Years
10
Explain how you have demonstrated experience conducting outreach and training to potential participants in the program.
11
Which of the following best describes your experience in the provision of excellent customer service and in the building of relationships with stakeholders.
- None
- Less than 1 Year
- 1-2 Years
- 2-3 Years
- 3 or More Years
12
Explain how you have experience in the provision of excellent customer service and in the building of relationships with stakeholders.
Required Question
Location: Wilmington, NC, US
Posted Date: 11/24/2024
Contact Information
| Contact | Human Resources State of North Carolina |
|---|