Procurement and E-Rate Coord

Job Description

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As a Procurement and E-Rate Coordinator, you will be responsible for sourcing and purchasing materials, products, and services required for the company's operations. This role will also assist with the E-Rate process by reporting on filings, deadlines, and status for Category 1 and 2 submissions in coordination with the Finance and Information Technology departments.

How You Will Impact Education

Instruction/Education Responsibilities

Procurement:

• Vendor Sourcing- Identify, evaluate, and select vendors and suppliers based on quality, cost-effectiveness, reliability, and timeliness of delivery.
• Negotiation- Assist manager with contract negotiations, terms, and pricing with vendors to achieve the best possible deals while maintaining quality standards.
• Purchase Orders- Generate purchase orders accurately and in a timely manner, ensuring compliance with company policies and procedures.
• Inventory Management- Monitor inventory levels and forecast demand to prevent stockouts while minimizing excess inventory.
• Compliance- Ensure compliance with legal and regulatory requirements related to procurement activities.
• Quality Control- Collaborate with quality assurance teams to ensure that purchased goods and services meet specified quality standards.
• Documentation- Maintain accurate records of purchases, contracts, pricing, and supplier performance metrics.

E-Rate Program:

• E-Rate Applications- Assist with E-Rate application process, including the preparation and submission of Form 470, Form 471, and Form 486, ensuring adherence to program deadlines.
• Eligibility Assessment- Assist with determination of the institution's eligibility for E-Rate discounts on various telecommunications and internet services, such as broadband connectivity, Wi-Fi, and internal connections.
• Vendor Relations- Collaborate with E-Rate service providers, maintain vendor relationships, and facilitate the bidding and selection process for eligible services.
• Compliance Monitoring- Ensure that the institution adheres to all E-Rate program rules, regulations, and compliance requirements, including document retention and program integrity.
• Funding Commitments- Track the status of E-Rate funding commitments, confirm approval of applications, and work to secure reimbursement from the Universal Service Administrative Company (USAC).
• Recordkeeping and Documentation- Maintain organized and comprehensive records of all E-Rate-related documents, such as contracts, invoices, and correspondence, to support funding requests.
• Competitive Bidding- Manage competitive bidding procedures to obtain cost-effective E-Rate services and equipment, ensuring that procurement practices align with program guidelines.
• Program Training and Outreach- Educate staff members and educators about the E-Rate program, providing guidance on program requirements and opportunities for funding.
• Technology Plan Alignment- Collaborate with the institution's Information Technology teams to align the technology plan with E-Rate goals and ensure a strategic approach to technology infrastructure.
• Program Reporting- Generate reports and assessments of E-Rate activities, expenditures, and outcomes for institutional leadership and program stakeholders, demonstrating the program's impact and effectiveness.

Required Qualifications and Skills

• Detail oriented
• Ability to communicate in a timely and professional manner
• Ability to work independently with general guidance on outcomes and objectives
• Ability to coordinate and collaborate with multiple parties for on time and accurate deliverables
• Demonstrates excellent oral, written, and interpersonal skills
• Effective documentation and presentation skills
• Strong customer service orientation

Job Requirements

• Proven experience in procurement, purchasing, or supply chain management, preferably in a similar industry.
• Strong negotiation skills with the ability to drive cost savings and favorable terms.
• Analytical mindset with the ability to interpret data, identify trends, and make informed decisions.
• Knowledge of procurement best practices, sourcing strategies, and contract management.
• Experience with the E-Rate program preferred, but not required
• Proficient with Microsoft Office (or similar) for reporting and presentation
• Experience with project and/or task management software to track progress
• Proficiency in effective verbal and written communication skills
• May perform other duties assigned.

Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No physical exertion required.
• Travel within or outside of state.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is exempt from the overtime provisions of the Fair Labor Standards Act.

Location: Lazy Lake, FL, US

Posted Date: 11/24/2024