Administrative Support Assistant

St. Louis Forensic Treatment Center, 5300 Arsenal St, St. Louis, MO 63139

Semi-Monthly Salary: $1,528.32 * Annual Salary $36,679.68

Scheduled Hours: Days (Weekends Off) Work Area: Ward F

Forensic Treatment Center provides specialized care for clients diagnosed with mental illness. The South Campus is looking for a detailed oriented Administrative Support Assistant to support the NOP Program.

Responsibilities :

• Types and edits a variety of material, such as program and individualized client treatment schedules, which may contain technical or specialized terminology; reviews documents for accuracy and completeness.
• Serves as information clerk; receives and distributes messages; and schedules and/or arranges appointments .
• Composes routine correspondence; proofreads and/or finalizes letters, memorandums, reports, or other documents for approval and/or signature.
• Establishes and maintains filing systems; prepares records for storage and/or
• Maintains office equipment and supply inventory for clinical treatment team members; Serves as alternate for fulfilling these functions for the nursing department/program treatment areas when ward clerk is unavailable; maintains records relating to receipt and issuance of materials or equipment.
• Prepares agency documents such as purchase and supply requisitions, and expense accounts; performs math calculations in the completion of forms and records.
• Assists with the arrangement of travel and accommodations and in the coordination of meeting logistics.
• Processes and distributes mail according to established procedures; prepares material for mailing utilizing automated equipment when applicable.
• Performs data entry and develops routine spreadsheets and databases. Compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures.
• Operates and maintains standard office
• Provides guidance, direction, and training to the program ward clerk; reviews work for accuracy, timeliness, and compliance with instructions and procedures.

Eligibility :

• No discipline within the last 12 months
• 1-3 years of relevant experience; substitutions may be allowed
• Ability to overcome complex and stressful situations by planning and utilizing efficient time management skills to meet deadlines
• Proficient knowledge of computer software (Microsoft Word, Excel), CareWare and other scheduling programs
• Good problem solving and organizational skills
• Excellent communication and interpersonal skills
• Reliable with respect to confidentiality Excellent State of Missouri Benefit Package Including:
  • Affordable Health, Vision, Dental Insurance
  • Paid Basic Life Insurance (amount equivalent to annual salary)
  • Cafeteria Plan
  • Deferred Compensation
  • MOSERS Retirement (Members contribute 4% of pay to MOSERS plan and 1% towards Deferred Compensation)
  • 13 paid holidays per year
  • 10 hours of annual leave accrued per month
  • 10 hours of sick leave accrued per month
  • Free Social Work licensure supervision for eligible candidates while employed at facility
  WHY DMH?
  The Missouri Department of Mental Health is dedicated to the prevention, treatment, and public understanding of mental illness and developmental disabilities. By joining our team, YOU can make a difference in the lives of those impacted by a mental illness or developmental disability, so they have the opportunity to pursue their dreams, live their lives to the fullest, and be a valued member of their communities.

Location: Saint Louis, MO, US

Posted Date: 11/25/2024