Personal Assistant

On behalf of an UHNW member, Entourage Collection is hiring a dynamic and upbeat Personal Assistant for a busy executive and his family. This position will report to the executive and family with some oversight from the Executive Assistant.

This is a hybrid position and ideal candidates need to live in the Miami, FL area. The candidate would work 2-3 days per week or as needed from the family home in Miami Beach, FL. The remaining days would be remote / work from home.

Travel to additional locations (NYC, popular US holiday areas, etc.) will be required on an as needed basis.

Responsibilities

Home Management:

• Ordering personal items (home supplies, clothes, etc.), managing domestic workers in various homes, coordinating vendors in various homes, and coordinating deliveries and various household services, etc.
• In-person visits to Miami, NYC, and other locations as needed.

Personal Management:

• Handling and coordinating miscellaneous tasks for children, booking and coordinating personal appointments, and handling various tasks for family members as needed.

Travel Management:

• Working with Executive Assistant to book and manage travel for family and managing travel information for family.

Miscellaneous:

• Creating regular reports.
• Maintaining databases, and keeping records.

Qualifications & Skills

• Bachelor’s Degree preferred and a minimum of 3 years’ experience in a related role
• Bi-lingual or fluent in Spanish and English
• Prior experience in private Personal Assistant role
• Superior organisational skills and meticulous attention to detail; ensures tasks are completed
• Proven ability to manage a busy household. Must be able to anticipate and proactively meet the family’s administrative and logistical needs
• Exceptional interpersonal skills
• High level of integrity, and the discretion
• Excellent verbal and written communication skills
• Experience in booking travel and accommodations
• Experience with software such as Microsoft Word, Excel, Outlook and PowerPoint
• Advanced typing, record keeping, and organisational skills
• Working knowledge of computers, printers, copiers, and scanners
• Available as needed for evening or weekend check-ins and domestic travel to out-of-state households
• Most Important: Must love children and dogs!

Benefits

• Health Insurance
• 2 weeks paid vacation
• 11 paid holidays

Salary

• Circa $100k annually, DOE
• Generous annual discretionary bonus

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Essential functions, as defined under the Americans with Disabilities Act, may include the tasks, knowledge, skills, and other characteristics as defined within this job description.

The Employer is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices.