Bid Manager

About the role

The Zellis Bid Support team supports the delivery of increased sales by owning and managing an efficient bid process from qualification through to the successful close of new opportunities, and opportunities to extend existing contracts.

As Bid Manager you'll be responsible for leading the management and production of bids and proposals, ensuring that the company is perceived as a quality solutions provider and the number one choice for its customers.

You'll plan, structure and prepare high-quality bids and proposals for both new and retained business matched to the requirements of each individual customer using a combination of experience, market research and liaison with key internal stakeholders. You'll also contribute to the building and maintaining of effective bid management tools and processes and reusable bid and proposal content to help improve efficiency and drive the application of best practice.

For all opportunities, you'll be responsible for assembling and leading a bid response team from all relevant departments with the knowledge and skills required to prepare a winning submission. You'll take ownership of the end-to-end bid management process, maintaining continuous liaison with our senior leadership team, and ensuring that prepared responses are of a consistently high standard, produced in a timely manner, and compliant with all legal, commercial, and technical requirements.

Key responsibilities in the role will include:

• Leading in the production and preparation of all forms of bid and proposal.
• Assisting Sales and Account Management teams to prepare for regular opportunity and proposal reviews for bid/no bid decisions, kick-offs, win strategy development, progress and peer reviews, commercial decisions, etc.
• Project management of all aspects to ensure that resources are identified and deployed, progress is monitored and maintained, communication is timely and appropriate, risks are identified and mitigated, and finalised documents are compliant and compelling.
• Obtaining and/or providing written input and maintaining control over editorial content of all bid and proposal elements.
• Assisting in the production of technical responses, infographics and methodologies, including taking a first pass at functional/non-functional questionnaires using the Responsive bid answer library.
• Ensuring a high standard of finalised content that it is competitive within the industry, considers market specific knowledge and research, and is compliant with customer requirements and strategic ambition.
• Developing and maintaining an in-depth knowledge of the company with an ability to produce bids on all company products and services.
• Assisting with ensuring new best-in-class and exemplar bid information is identified and captured to our central repository/library systems.
• Assisting with the production of bid-related information (case studies, references, client testimonials, CVs, etc).
• Assisting with maintaining effective control over the detail, quality and validity of all company policies, procedures, certificates, etc, as they relate to bids.
• Helping to develop and maintain bid management tools and processes to improve efficiency and effectiveness.
• Supporting the administrative task of receiving and recording bid and proposal requests.
• Helping to ensure the timely and equitable deployment of tasks within the Bid Support team to maintain an even distribution of workload.
• Helping to maintain a calendar/workload tracker based on pipeline and known stages of progression for ongoing proposals.

Skills & experience

• Experience within a similar position leading bids and proposals of strategic significance to business growth.
• Experience producing bids and proposals that deliver a technology solution.
• Excellent communication and liaison skills with C-suite leadership.
• Excellent project management skills.
• Ability to collate, organise and distil key points from multiple sources.
• APMP Certified Professional or equivalent.
• High level of attention to detail.

Benefits & culture

At Zellis we create market-leading HR & Payroll products and services, to power exceptional employee experiences so that you and your people do better. Our multi-award-winning products pay over five million employees a year, with almost half (42%) of the FTSE 100, 50% of the top retailers and 30% of the top universities in the UK & Ireland as customers, making us the largest provider of Payroll and HR software and managed services.

Our vision is to be the clear leader in pay, reward, analytics, and people experiences. We're passionate about creating an environment where people want to join, belong to, and be part of a progressive organisation. Our values, which were defined with input from all of our 2,000 colleagues, we live and breathe every day:

• Unstoppable together.
• Always learning.
• Make it count.
• Think scale.

Our people are critical to our ongoing success; were proud of our inclusive culture that gives you the platform to grow, challenge the status quo and play a crucial role in further enhancing our market position as the leading provider of HR & Payroll software and services. With Zellis youll have the chance to stretch and challenge yourself in an environment thats varied, flexible and hugely supportive.

We also love to reward and recognise our brilliant colleagues. As part of your benefits package, youll receive:

• A competitive base salary.
• 25 days annual leave, plus your birthday off and the opportunity to buy additional holiday.
• Private medical insurance.
• Life assurance 4x salary.
• Enhanced pension scheme with company contributions up to 8.5%.
• A huge range of additional flexible benefits across financial & personal wellbeing, lifestyle & leisure.

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