Secretary 7-E8 (Public Wastewater Unit)

Secretary 7-E8 (Public Wastewater Unit)

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Secretary 7-E8 (Public Wastewater Unit)

Salary

$22.54 - $29.31 Hourly

Location

Warren, MI

Job Type

Permanent Full Time

Job Number

7601-25-WRD-015

Department

Environment, Great Lakes and Energy (EGLE)

Opening Date

10/28/2024

Closing Date

11/25/2024 11:59 PM Eastern

Bargaining Unit

UNITED AUTO WORKERS (UAW)

Description

Benefits

Questions

Job Description

This position provides secretarial support to the District Supervisor and Water Resources Division (WRD) staff in the Warren District Office – Public Wastewater Unit. Responsibilities include processing correspondence and documents prepared by staff; coordinates the administrative aspects of the permit application processing, manages WRD district office files; and processing Freedom of Information Act (FOIA) requests for the district. This position also provides administrative support to other divisions in the Warren District Office as necessary.

Position Description (https://mcsc.state.mi.us/AgencyPDFs/Secretary%20WD%20Office.pdf)

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

Secretary 7

Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.

Secretary E8

Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

Additional Requirements and Information

ABOUT EGLE :

The Department of Environment, Great Lakes, and Energy's (EGLE) mission is to protect Michigan's environment and public health by managing air, water, land, and energy resources.

At the Department of Environment, Great Lakes, and Energy, we are passionate about protecting human health and Michigan’s land, water, and energy resources. We are equally passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful of all our employees and the public we serve. Our unique backgrounds and experiences make us better equipped to equitably deliver impactful environmental outcomes in the interest of all of Michigan’s residents.

Please attach a cover letter that indicates why you are the best candidate for this position. Failure to do so may result in your application being screened out.

The work location of this position will be Warren, MI. However, the selected candidate may be eligible for a hybrid work schedule (combination of remote and in-person). Employees approved for schedules that include remote work must complete that work within Michigan. Relocation expenses are not reimbursed. When working remote, employees must use a designated workspace that is safe and professionally appropriate, allows for privacy, minimizes distractions, and includes secure internet access. Details regarding work location and schedule options for this position may be discussed during the interview process.

For our purposes, "Official Transcripts" must contain the college/university name and address, the degree conferred and date granted, coursework completed (especially if no degree granted), and the Registrar's signature and/or seal.

Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

View the entire job specification at:

http://www.michigan.gov/documents/Secretary_13143_7.pdf

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school?

Yes

No

02

SECRTRY - Please select your level of experience.

None to two years of office experience involving administrative support practices.

Two to three years of office experience involving administrative support practices.

Three to four years of office experience involving administrative support practices.

At least four years of office experience involving administrative support practices.

03

How much administrative support experience do you have where use of a personal computer to prepare correspondence, reports, charts, etc. or to enter, retrieve, and update information is an essential part of the work?

None

1-2 years

3-5 years

5+ years

04

Do you have experience working in an environmental program area in state or local government?

Yes

No

05

Please select all of the categories listed below in which you have proficiency:

None

MS Word

MS Excel

MS Access

MS Power Point

MS Outlook

Database Data Entry

Database Management

Proofreading/Review of Permits

Proofreading/Review of Legal Documents

Creating/Maintaining a File System

06

How much experience do you have with Microsoft Office software?

None

1-2 years

3-5 years

5+ years

07

Did you attach a cover letter that indicates why you are the best candidate for this position? (Failure to include these items will result in being screened from the selection process.)

Yes

No

Required Question

Agency

State of Michigan

Department

Environment, Great Lakes and Energy (EGLE)

Address

525 West Allegan Street

Lansing, Michigan, 48909

Phone

517-284-5014

Website

https://www.michigan.gov/egle/about/careers

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