Administrative Assistant - Work Control

JOB REQUIREMENTS: JOB ID: 21383 JOB TITLE: Administrative Assistant - Work Control Center TTC Title and Code: Administrative Assistant III (AD003) FTE: 100% Principal Work Location: UW-Stevens Point, Main Campus Supervisor: Facility Services Administrative Manager Position Summary Under general supervision of the Facility Services Administrative Manager, the position is responsible for the day-to-day administration of the Work Control Center, which includes processing work requests, reviewing work orders, data entry to work orders. In addition, processing departmental invoices, review & analysis of operating results and monthly variance reporting for Facility Services, review business practices, policies, and procedures along with coordination of departmental support needs. This position will support and assist in the operational areas of the Fleet Services and Administrative Office. This position will perform work independently, only referring matters to the supervisor for clarification. Anticipated Appointment Date: November 2024 TO ENSURE CONSIDERATION: Applications received by 11/13/24 are ensured full consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: - Cover letter addressing qualifications and experience - Resume Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. The successful candidate will be required to provide 3 references, one of which must be a current or former supervisor. Position Contact For additional information regarding the position, please call or email: Tammy Henderson, Chair, Search and Screen Committee Email: thenders@uwsp.edu Phone: 715-346-4049 Human Resources Contact If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: human.resources@uwsp.edu Phone: 715-346-2606 www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Required Qualifications *Experience organizing and presenting financial data using spreadsheets and various software programs *Record keeping and file management skills to organize, document, and retrieve data in a variety of methods. *Advanced-level competency with computers, including experience with Microsoft Office applications (Outlook, Word, Access, Excel, Power Point, Visio etc.). *Excellent interpersonal and customer service skills *Ability to communicate in a variety of mediums: face to face, telephone, formal reports, technical papers, executive summaries, email, oral presentations, written Report of Findings, articles and papers, annual reports, computer aided presentations, and through participation in committees and meetings Preferred Qualifications *Bachelor\'s degree *Strong working knowledge of CMMS (Computerized Maintenance Management Software). *Experience in Facilities Operations *Experience working with municipalities, state, or UW-Systems entities ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu