SENIOR SYSTEMS ANALYST (HYBRID)

Description

Under the supervision of the IT Director, the Senior Systems Implementation Analyst applies analytical skills to requests for IT service - which may be high level and / or lacking in detail - to define and document requirements to satisfy IT customer objectives. The focus of this position is to be the key IT contact for Infor application for General ledger, procurement, supply chain and to be the liaison between the information technology team and other project teams. Under the supervision of the Director, the Sr Systems Analyst is responsible for implementing, upgrading, supporting applications and ensuring data quality and integrity. Ensures projects and information services are delivered timely and in line with the mission and strategic objectives of Independence Health System.

Schedule

This will be a hybrid schedule position that will require occasional in-person work.

Essential Job Functions

Strategic Delivery of Information Services

Ensures that all informational services performed and delivered fully supports the vision, mission and strategic objectives of both the organizational and departmental strategic plan.

Customer Service

Consistently demonstrates exemplary customer service skills and communications at all levels.

Build customer confidence in information services delivered by responding to customer needs in a timely, delightful and empathetic manner.

Data Quality and Integrity

Ensures that all data delivered, regardless of the delivery method, e.g. electronic, digital, hardcopy etc. is 100% accurate, concise and reliable.

Develop and employs data monitoring and testing methods to ensure data integrity.

Reinforces data quality standards by guiding and monitoring customers in the use of best practices that will support and maintain data integrity.

Accountability

Assumes responsibility for all facets of individual job performance and the subsequent impact of the delivery of information services.

Initiates corrective action and communications to rectify performance or delivery issues.

Active in the process re-engineering and involved in change management.

Software Application Administration

Manages assigned software applications by supporting and guiding customers in the maintenance of software functions, tools, tables or dictionaries.

Responds to and logically troubleshoots / debugs software problems.

Identifies and resolves or escalates and communicates operational failures to the necessary parties, e.g. technical services, vendors, IT Management, stakeholders etc.

Gathers, analyzes, recommends and submits software application enhancements to vendors with stakeholder approval.

Assumes responsibility and acts as project manager for all software application upgrades, patches / or STI activities.

Proactively monitors the performance of software applications or related services, e.g. ad hoc files, databases, etc., and resolves or escalates any problem situation.

Business Analysis

Interprets, analyzes and documents customer business practices and workflows as they relate to the implementation and delivery of new information products or services.

Seek business process improvements by working with customer to identify best practices and / or software application, optimization and enhancements.

Exercise creativity and resourcefulness to gather information; network with fellow vendor clients; conduct product searches; pursue software application enhancements in the pursuit of business process solutions.

Recommend, document and communicate business practice resolutions.

Acquire stakeholder sign-off; develop project charters and complete preparations for implementation and / or transition

Accountable for the achievement of results.

An agent for transformation.

Works with management and Human Resources staff to enhance processes and define new responsibilities for employees working in the re-engineered processes.

Instrumental in process re-engineering and involved in change management.

Achieves the results specified in the requirements documents.

Project Management

Understands and utilizes project management principles to facilitate implementation and delivery of new information products or services and maybe assigned project manager role.

Conducts project management activities in accordance with the departmental project management model.

Employs the use of project management tools, when applicable, to facilitate the implementation and delivery of new information products or services.

Participates in the management of information and or as outlined in the JCAHO Standards if appropriate.

Contributes to Information Management planning.

Contributes to the maintenance of confidentiality and security.

Contributes to the effective management of processes.

Provides decision support information.

Contributes to making knowledge-based information readily available.

Contributes to maintaining the integrity of the patient medical record.

Other duties as assigned.

Specialty Functions

Builds and customizes applications for all areas of assigned systems

Coordinates quality driven activities with Lab and IT resources to address impact of change on other systems and processes.

Examines data to determine integrity and quality outcomes. Analyzes and resolves data quality problems and communicates solutions as needed

Assembles teams as needed.

Is a designated vendor contact. Initiates communications with vendors for problem solving. Participates on product selection teams and acts as advisor to Director

Builds, tests and implements assigned system(s) enhancements, patches, updates, fixes, etc.

Communicates changes to end users. Ensures users on educated on changes

Tests and quality assure certain interfaces - assures cabling and data flows are tested and operational.

Confirms accurate billing interfaces when applicable

Maintains assigned Information Systems to ensure integrity of the system and optimal operation of the application.

Monitors system operation and acts as database administrator

Performs system maintenance, anticipates problems and takes action to prevent / resolve

Maintains documentation of software maintenance and maintenance logs.

Maintains an inventory of system and peripheral devices.

Problem solves and reports compromised data or systems quality. Proactively initiates problem solving skills too logically and timely resolve problems as soon as possible.

Works with peers, mgmt. and customers to develop to processes and operational protocols. Documents the same and ensure peer and user education on newly developed policies and procedures.

Complies with regulatory agencies.

Maintains the system and related policies procedures to assure compliance with third party regulatory agencies, i.e. HIPAA, JCAHO, E&Y, etc.

Assures regulatory regulation readiness including maintenance or preparation of standards and documents are assembled and ready at all locations.

Maintains billing requirements under the direction of the IT Financial Systems Director.

Investigates compliance issues and works to resolve

Required Qualifications

Bachelor’s Degree in Information Technology or related field with five (5) years of IT analysis and applications system environment experience.

Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment.

Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

Proven experience with managing projects.

Proficient with MS Project and Visio.

Functional Skills on PC and Related Software (Microsoft Office)

Knowledge of basic Office Equipment such as copier, fax machine, etc.

Proficiency in the use of Excel Spreadsheets, PowerPoint, and various software programs

Proficiency in Microsoft Office including Outlook

Preferred Qualifications

Master’s Degree in IT, Business, or related field

Prior Information Technology Systems and health care experience. Prior report writing experience a plus Prior project management experience a plus.

Certified Associate in Project Management (CAPM)

License, Certification & Clearances

Act 34-PA Criminal Record Check from the PA State Police system

Supervisory Responsibilities

This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department.

Position Type/Expected Hours of Work

Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).

Travel may be expected locally between Excela Health locations, conference and education session attendance.

LEAN

Actively promotes a Lean work culture by performing team member duties to encourage consistent use of LEAN principles and processes, including continually seeking work process improvements. Recognizes the necessity of taking ownership of one’s own motivation, morale, performance and professional development. Strives for behavior consistent with being committed to Excela’s missions, vision and values.

AAP/EEO

Excela Health is an Equal Opportunity Employer. It is the policy of Excela Health to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, marital status, non-job related disability, veteran status, or genetic information, or any other protected class. Excela Health will conform to the spirit as well as the letter of all applicable laws and regulations.

Ability to perform the Essential Functions listed on the Physical Conditions and ability to perform the Essential Functions on the Working Condition chart below.

Work Environment

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Extreme Heat

Extreme Cold

Heights

Confined Spaces

Extreme Noise(>85dB)

Mechanical Hazards

Use of Vibrating Tools

Operates Vehicle (company)

Operates Heavy Equipment

Use of Lifting/Transfer Devices

Rotates All Shifts

8 Hours Shifts

10-12 Hours Shifts

On-Call

Overtime(+8/hrs/shift; 40/hrs/wk)

Travel Between Sites

Direct Patient Care

Respirator Protective Equipment

Eye Protection

Head Protection (hard hat)

Hearing Protection

Hand Protection

Feet, Toe Protection

Body Protection

Latex Exposure

Solvent Exposure

Paint (direct use) Exposure

Dust (sanding) Exposure

Ethylene Oxide Exposure

Cytotoxic (Chemo) Exposure

Blood/Body Fluid Exposure

Chemicals (direct use) Exposure

Mist Exposure

Wax Stripper (direct use)

Non-Ionizing Radiation Exposure

Ionizing Radiation Exposure

Laser Exposure

Physical Demands

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Bending (Stooping)

Sitting

Walking

Climbing Stairs

Climbing Ladders

Standing

Kneeling

Squatting (Crouching)

Twisting/Turning

Keyboard/Computer Operation

Gross Grasp

Fine Finger Manipulation

Hand/Arm Coordination

Pushing/Pulling(lbs. of force)

Carry

Transfer/Push/Pull Patients

Seeing Near w/Acuity

Feeling (Sensation)

Color Vision

Hearing Clearly

Pulling/Pushing Objects Overhead

Reaching Above Shoulder Level

Reaching Forward

Lifting Floor to Knuckle

###

Lifting Seat Pan to Knuckle

###

Lifting Knuckle to Shoulder

###

Lifting Shoulder to Overhead

###

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)