Personal Assistant/Administrator

Our client, a manufacturer of building material and supplier to the retail and construction industry is seeking a Personal Assistant/Administrator to join their team Job type: Permanent, on-site Location: Midrand Gauteng Duties including but not limited to: Manage professional and personal scheduling for management, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives. Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination. Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business. Organize team communications. Editing and drafting of simple Legal contracts and ability to manage commercial agreements etc. Board meeting preparations including Board packs and minute taking. Prepare and edit documents, reports, presentations, and communications. Maintain confidentiality of sensitive information. Manage travel expenses, reimbursement, and expense reports. Assist in special projects and initiatives Conduct research, gather data, and prepare reports Track progress of key projects and ensure deadlines are met. Manage external relationships, including with clients, partners, and vendors. Oversee office operations, supplies, and administrative tasks when required. Plan and organize corporate events, executive off-sites, and team activities. Handle other duties as assigned by the CEO Minimum Requirements: Matric 5 years experience in administrative role reporting directly to executive management. Superb written and verbal communication skills. Strong time-management skills and the ability to organize and coordinate multiple projects at once. Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems. Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge. Ability to keep company confidences. Attention to detail.

Location: Midrand, ZA

Posted Date: 12/13/2024