Academy Secretary FTC

About The Role

Forest Green Rovers F.C are excited to be recruiting an Academy Secretary. The successful candidate will contribute by providing full administrative support for all player, team and match administration and to assist the Football Administration Department as required.

The responsibilities will include but not be limited to:

• To ensure effective administrative arrangements are in place for the Club to demonstrate compliance with externally applied rules and regulations.
• Act as lead administrator for all age groups, including fixture details, transport coordination and parental communication.
• Processing the scholarship registrations for the U18 players, including incoming and outgoing trialists.
• Liaise with the Academy Management Team regarding Academy fixture details.
• To be the point of contact for parents regarding any age group queries. Maintain all player files.
• Ensure the system always reflects up to date and correct information and make regular amendments to data when necessary.
• Ensure all fixtures are displayed and recorded correctly or are removed.
• Communicate all Academy activities, via email or schedules, with parents. Manage registrations for all players (U9 to U19) with the appropriate Youth Development forms or as appropriate.
• Ensure all trialist are correctly registered and complete the required documentation for any trialists who require international clearance data.
• Ensure each trialist entering the Academy structure has been presented with the relevant induction pack before the commencement of their trial period.
• Coordinate the end of season procedure for all development phases in liaison with the Academy Management Team.
• Organise and communicate player review evenings, end of season celebration evenings and any other club events on the schedule.
• Keep up to date with knowledge of current legislation and policies, communicating key changes to staff as appropriate.
• Follow all Club Policies, such as Equality & Diversity, Health & Safety, Safeguarding, Anti-Corruption & Bribery and GDPR.

About You

Essential

• Possess exceptional organisation and communication skills
• Proficient IT user, in particular Word, Powerpoint and Excel
• Effective time management and planning skills
• Knowledge of Youth Development Rules
• Drives high standards and can challenge constructively
• Can deal with adversity with a positive attitude and is adaptable
• Enhanced DBS clearance
• Values holistic development of people
• Experience of maintaining a budget and financial systems

Desirable

• Coach Education Qualifications
• Experience of working in an Academy
• D1 Minibus Driving License
• Competent using various platforms including FIP, Teamworks and LFE/EMS
• A comprehensive understanding of the Elite Player Performance Plan (EPPP)
• Understanding of the Academy Audit process

If you consider your ethnicity to fall within one of the following definitions – Black, Asian or other Minority Ethnic (i.e. from any other ethnic group that is not ‘White British’) - please inform us within your application.

About Us

Founded in 1889, Forest Green Rovers is a football club with a rich history, but we are always working to be at the forefront of something new. FIFA have described us as the greenest football club in the world, it is certainly true that no other football club in the world has put the environment at the heart of what it does, and embedded into it’s DNA like we have.

We’re the only club in the world to have EMAS accreditation – the gold standard of environmental management – and we’re the first and only vegan football club in the world. Our aim is to be in the Championship within the next five years – and we’re planning to build a stadium to match those ambitions, too, it has been designed by Zaha Hadid, and would be the only stadium in the world made entirely of wood.

Flexibility statement

The fast moving nature of the company's business means that from time to time you may be asked to perform duties or tasks outside of your original job description on an ad hoc basis. This allows the company to use its people in the best possible way at all times and helps the employees to make their contribution in a changing environment.

Forest Green Rovers is an equal opportunities employer and is committed to providing equality for all.