Assistant Night Transport Manager

Assistant Night Transport Manager based in Heston, Hounslow

Purpose of the role :

The Assistant Night Transport Manager supports the Night Transport Manager, ensuring the successful movement of UK and International product, in and around the UK to our customers, suppliers and sites. The Assistant Night Operations Manager supports the overall operation, including cost and service.

Main duties and responsibilities

What you do:
- Support with the Transport Budget and the Service Levels for each contract.
- Support the sites ensuring deliveries are loaded and unloaded accurately. Including Fork Truck loading and unloading.
- Carry out site security procedures and checks as and when required.
- Complete ad hoc vehicle checks to ensure pre checks are being completed and additional equipment required is serviceable.
- Support with training to include mandatory training is scheduling and record keeping.
- Support with booking in vehicle and FLT maintenance as scheduled.
- Report support to management on results and ensuring follow-up action where required.
- Support for incident and accident control and preparing paperwork for any regulatory bodies. Ensuring completion of accident investigations and H&S Documents on H&S System.
- Liaising with and managing staffing schedules to customer requirements.
- When required support where necessary any changes to+, delivery routes and schedules.
- Identifying and proactively booking agency cover when required to do so.
- Agency costs- support with agency cost control and approve timesheets when required.
- Assist with the network transport operation out of hours.
- Support as require for all administration, customer quotes, invoicing and operating IT systems and processes for each customer.
- Assist as required for vehicle and driver compliance, reviewing telematics and infringements are actioned in a timely manner.
- Support with stock inventory and report any losses immediately.
- Where possible support with costs reduction for the operation, especially sub-contracting, whilst maintaining service levels.
- Support the monitoring of drivers' hours, holidays, and rest days.
- Support with colleague recruitment for skilled colleagues, keeping labour turnover to a minimum.
- Carry out driving assessments up to Class 2
- Support with proactive recovery planning.
- Training all drivers and porters and the individual contracts specific requirements to include key access and site surveys
- Regularly accompany drivers and porters to assist with any training and risk assessments
- Fill in for any driver or porter should the need arise
- Step up and cover for the Night Transport Manager for absence cover.

How you do it:
- Create an environment of trust. Have difficult conversations when necessary.
- Seek opportunities to exceed expectations, and make things simpler, easier and more cost-effective.
- Inspire confidence.
- Embrace change and new ideas. You see adversity as a chance to grow and help your team accept and meet change positively.
- Plan effectively for the team's strengths. Always look for ways to recude cost, waste ad have a positive enviromental impact.
- Approach work with energy, commitment, and diligence.
- Understand the importance of constructive criticism and receive it openly. Understand how your words and actions may impact others, learn new ways to effectively communicate and make people feel valued.

Person specification

Must have:
- A good level of literacy and numeracy
- Knowledgeable of current transportation and health and safety regulations
- IT skills (Microsoft Office and Warehousing Systems) to a good standard
- An understanding of current health and safety regulations
- Understanding of basic employment law
- A flexible approach to work and the ability to work with changing demands (including shift patterns)
- Basic understanding of route planning/optimisation
- Valid Class 2 Driving Licence with up to date CPC Card
- Valid FLT licence

Shift pattern:
- Sunday-Thursday between 22:00-07:00hrs

Salary up to £45k per annum.

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