Administrative Coordinator

Maintenance, Health and Safety and FSSC administration Manage the administrative tasks related to maintenance, including procurement of consumables, managing day-to-day operational execution lists, and liaising with contractors. Procurement and sourcing Coordinate and manage the procurement of solvents, chemicals, and other materials necessary for various production processes. Ensure timely and cost-effective sourcing in alignment with company needs. Operational support Assist with the preparation and tracking of maintenance schedules, inventory management, and any administrative tasks required to support the production process, which also covers Health and Safety and FSSC functions Liaison and communication Be the primary administrative point of contact between the production, maintenance, and other departments. Ensure clear communication and smooth coordination across departments. Document control & reporting Maintain accurate records and documentation related to maintenance activities, contractor work, and inventory. Prepare reports for the Production and Facilities Manager as needed Contractor coordination Assist in managing relationships with contractors, ensuring that all work is completed according to schedule and within budget. Exceptional administrative skills Must possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organisational skills and attention to detail are essential. Independent & proactive Must be self-motivated, able to work independently, and take the initiative to manage tasks and responsibilities without requiring constant supervision. Problem-solving & multi-tasking Ability to juggle multiple tasks simultaneously and prioritise effectively to ensure deadlines are met and operational flow is maintained. Communication skills Fluency in both English and Afrikaans, with the ability to communicate effectively across departments and with external contractors. Experience in a manufacturing environment (preferred) Previous experience working in a production, maintenance, or facilities management environment is advantageous, though not required. Attention to detail Accuracy is key in managing maintenance schedules, procurement processes, and other administrative tasks. Personal attributes Must be a self-starter, confident in managing tasks, comfortable taking control, and possess a positive, "can-do" attitude.

Location: Paarl, ZA

Posted Date: 1/7/2025