Administrator

Hire Resolve's Client is seeking a experienced Administrator to join their team in East London. The role entails to provide comprehensive administrative support within the engineering industry, ensuring efficient coordination of technical, operational, and project-related tasks while maintaining compliance with company policies and industry standards. Key Responsibilities 1. General Administration Manage daily office operations, ensuring a smooth workflow within the engineering department. Prepare and manage correspondence, reports, technical documents, and presentations. Organize and maintain accurate electronic and hard copy filing systems. 2. Project Coordination Support engineering teams in scheduling and tracking project timelines and deliverables. Maintain detailed project documentation, including contracts, work orders, and progress reports. Assist in preparing project proposals, tenders, and budget reports. 3. Procurement and Inventory Management Coordinate procurement of technical materials, tools, and equipment required for projects. Maintain inventory records, ensuring sufficient stock levels and proper documentation. Liaise with suppliers to ensure timely delivery of goods and services. 4. Compliance and Documentation Ensure all engineering documentation adheres to company and industry standards. Assist with regulatory compliance by preparing required reports and maintaining records. Manage safety, health, and environment (SHE) documentation for audits. 5. Communication and Coordination Act as the primary liaison between the engineering team and other departments. Schedule meetings, coordinate travel arrangements, and prepare agendas. Facilitate effective communication between clients, suppliers, and team members. 6. Financial Administration Process invoices, track expenses, and assist with budget management for engineering projects. Reconcile purchase orders and ensure accurate record-keeping of financial transactions. Assist in preparing financial reports related to projects and operational costs. 7. Technical Support (Non-Technical Role) Maintain familiarity with basic engineering terminologies and processes to support the team effectively. Assist in updating technical drawings, schematics, and manuals in collaboration with engineers. Qualifications and Experience Minimum Qualification : Matric (Grade 12) with strong mathematics and/or technical subjects. Preferred Qualification : Diploma or Certificate in Business Administration, Project Management, or Engineering Support. Experience : 3 years in an administrative role within the engineering, manufacturing, or construction industries. Experience in project coordination and procurement is highly advantageous. Key Skills and Competencies Organizational Skills : Exceptional ability to manage multiple tasks and priorities efficiently. Technical Awareness : Basic understanding of engineering terms, processes, and documentation. Software Proficiency : Advanced knowledge of MS Office Suite, especially Excel and Word; familiarity with CAD software and ERP systems is advantageous. Communication : Strong verbal and written communication skills to interact with technical teams and external stakeholders. Problem-Solving : Analytical mindset to assist in troubleshooting administrative or project-related issues. Attention to Detail : High level of accuracy in record-keeping, reporting, and documentation. Contact Hire Resolve for your next career-changing move. Salary: negotiable. Our client is offering a highly competitive salary for this role based on experience. Apply for this role today, contact Kay-Leen Recruiter at Hire Resolve or on LinkedIn You can also visit the Hire Resolve website: hireresolve.us or email us your CV: manufacturingcareershireresolve.za.com When applying via email please use "Administrator" as the subject line We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.

Location: South Africa, ZA

Posted Date: 1/8/2025