Voluntary Contributions Management Officer

Voluntary Contributions Management Officer Full-time Grade: CF2 THE EXECUTIVE DIRECTORATE (EXD) The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid. THE PROGRAMME, BUDGET AND FINANCIAL MANAGEMENT SERVICE (EXD/PBF) Within the Executive Directorate (EXD), the Programme, Budget and Financial Management Service (EXD/PBF) employs a workforce of approximately 115 staff who provide stewardship of the Organisation’s financial resources on behalf of the Secretary-General. The VCM Group is looking for a VC Management Officer for the Review, Acceptance, and Administration (RAA) Section within the Voluntary Contributions Management Division. As part of the RAA Section, the selected candidate will contribute to the review, administration and coordination of voluntary contributions and grants management and will report directly to the Head of the RAA Section. Main Responsibilities Voluntary Contribution Management Review VC offers and agreements from donors, revising as necessary, to ensure compliance with the OECD Financial Regulations and other relevant rules, policies and procedures, in close collaboration with the Legal Directorate. Ensure payment terms of VCs and minimise financial risk. Review budget proposals to ensure costs are budgeted in conformity with OECD accounting and cost recovery policies. Manage the acceptance procedures for voluntary contributions and grants, including the preparation of official documents. Provide advice and guidance on VC administration procedures, accounting and costing policies. Provide internal and external stakeholders with high quality customer service VC financial processes, solving problems rapidly and independently. Maintain and update VC guidance, policies and procedures as necessary. Contribute to improving processes through digitalisation, automation and strict risk control. Contribute to the development of VC training material. Manage donor payment collection; prepare and issue invoices, monitor payments, and follow up with OECD directorates and donors to ensure payment. Analytical work Support the Head of the RAA Section in his/her role to seek improvements and efficiencies on VC processes. Analyse, review and maintain an overview of donor contractual conditions. Under the guidance of the Head of the RAA Section, work closely with LEG and PBF financial experts to review complex donor agreements. Contribute to contract preparations and negotiations with donors; carry out preliminary reviews of contractual terms; prepare agendas and summaries of negotiation meetings. Communication and Reporting Contribute to data management, analysis and reporting on financial information, including supporting the preparation of consolidated strategic and/or analytical reporting for senior management. Develop and administer training sessions on financial policies and procedures. Develop, maintain, and update finance related guidelines, policies, manuals, and procedures as necessary. Develop and maintain productive and collaborative working relationships with key stakeholders both within and outside the Organisation. Perform other duties as needed. Academic Background University degree in accounting, financial management, audit, business administration, law or other related fields. A professional certification in finance/accounting domain (e.g. chartered accountant or equivalent) or an MBA would be an advantage. Professional Background Minimum of 2-4 years practical experience in the areas of accounting, financial management, audit, or other relevant equivalent. Proven experience in execution of accounting journal entries, control and analysis of financial data, and developing related reports and presentations for varied audiences. Proven experience in EU financial reporting and audits as well as responding to general audit queries, including data collection, and drafting responses. Proven experience advising clients and key stakeholders at all levels. Experience in drafting communications and guidance of a financial nature for audiences of varied backgrounds. Experience developing, revising, interpreting and/or implementing financial policies, instructions, and procedures. Experience demonstrating flexibility and a solution-oriented mindset to solve problems and cope with conflicting requests and strict deadlines. Experience in project management, process automation and optimisation, and data visualisation would be an advantage. Experience working in a multicultural environment would be an advantage. Tools Very good command of Microsoft Office applications, particularly Excel, PowerPoint, and Analysis. Knowledge of the Organisation’s financial and administrative systems, particularly SAP FI, GM, FM, Business Objects and Power BI. Knowledge of other ERP solutions would be an advantage. Excellent working experience with IT technologies and proven ability to rapidly master new digital technologies as they emerge. Languages Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level. Knowledge of other languages would be an asset. Core Competencies OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1). Contract Duration Two-year fixed-term contract, with the possibility of renewal. Monthly base salary starting from 5,044.88 EUR, plus allowances based on eligibility, exempt of French income tax. Closing Date Applications should reach us no later than 23:59 (CET France local time) on 2nd January 2025. J-18808-Ljbffr

Location: Paris, FR

Posted Date: 1/9/2025