Administrative Assistant

Description We are offering an employment opportunity for an Administrative Assistant in our CPA firm. As an Administrative Assistant, your primary role will be to manage incoming calls, handle mail processing, prepare tax returns during the busy tax season, and maintain accurate records using programs such as QuickBooks and Excel. Responsibilities: - Efficiently manage incoming calls and route them to the appropriate office personnel. - Handle the processing of outgoing mail in a timely manner. - Prepare and process tax returns, particularly during the peak tax season. - Maintain orderly and accurate filing systems. - Draft and send out correspondence with IRS using Word documents. - Act as the first point of contact for our office visitors. - Utilize QuickBooks for various bookkeeping tasks. - Maintain and update customer credit records in a systematic manner. - Monitor customer accounts regularly and take necessary action when required. Requirements - Proficiency in QuickBooks is essential for managing financial records. - Must have advanced skills in Excel for data organization and analysis. - Responsible for preparing outgoing mail, ensuring accuracy and timely dispatch. - Experience in preparing tax returns, adhering to all regulatory requirements. - Ability to handle and direct incoming calls, providing excellent customer service. - Bookkeeping skills are crucial for maintaining accurate financial records. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Location: Mount Arlington, NJ, US

Posted Date: 1/29/2025