Administrative Assistant

Job Title: Accounting AdministratorJob Description We are seeking an Accounting Administrator who will play a crucial role in maintaining the smooth operation of our office. You will handle a variety of administrative and accounting tasks, ensuring our clients and team receive a high level of support. The ideal candidate will be personable, organized, and capable of multitasking in a dynamic environment. Responsibilities Answer phones and greet clients in a personalized, friendly, and inviting manner. Order and keep inventory of office supplies. Prioritize, schedule, and delegate work assignments, and support the functions of the accounts receivable and accounts payable clerks. Maintain and monitor office supplies inventory. Support and schedule travel arrangements for new hires. Book and coordinate office visits for visitors. Receive, sort, and distribute daily mail and deliveries. Assist the sales team with trade shows and coordinate inventory shipping for these events. Essential Skills Proficiency in payroll and expense reimbursement. Excellent customer service skills. Strong administrative support capabilities. Experience with invoicing and accounts payable. Clerical skills including SAP and Excel data entry. Additional Skills & Qualifications High School Diploma required. Basic understanding of Accounts Receivable, Accounts Payable, and Expense Reporting. Strong written and verbal communication skills. Ability to multitask effectively. Experience utilizing SAP. Prior experience with Microsoft Office Suite. Work Environment This is a fully onsite position located in New Berlin. The working hours are from 8:00 AM to 4:30 PM, reporting to the Accounting Manager. The dress code is business casual, with jeans allowed. We offer a close and welcoming environment with opportunities for growth. Pay and Benefits The pay range for this position is $18.00 - $22.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New Berlin,WI. Application Deadline This position will be accepting applications until Feb 8, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodationastoncarter.com (%20astoncarteraccommodationastoncarter.com) for other accommodation options.

Location: New Berlin, WI, US

Posted Date: 1/30/2025